Publisher Portal for Supplemental Materials

• Overview
• Williams Legislation
• Collection of K-12 Adopted Materials
• Electronic Resources
• Instructional Materials Adoption Process
• Instructional Materials Adoption Packet (IMAP)
• District Forms and References
• Textbook Ordering Workshops
• Contact Information

Tell Us How We're Doing
Suggestions, comments, and concerns are welcome and encouraged. Send your thoughts to: instmatlmail@sandi.net

Overview
Instructional materials is defined by Education Code Section 60010 as "all materials that are designed for use by pupils and their teachers as a learning resource and help pupils acquire facts, skills, or opinions or develop cognitive processes. Instructional materials may be printed or nonprinted, and may include textbooks, technology-based materials, other educational materials, and tests." The primary functions of the Instructional Materials Department are to:

• Oversee the review, selection, adoption, ordering, distribution, and monitoring of instructional materials used in the district's K-12 programs.
• Work with subject-area specialists to establish instructional materials adoption committees.
• Work with instructional materials adoption committees to negotiate multi-year (life-of-the-adoption) contracts with approved publishers while meeting state and district edicts.
• Assist school sites with the process of ordering and receiving adopted materials.
• Maintains display collection of district adopted materials for grades K-12.
• Parents and/or community members who would like to participate in the adoption process, please contact the Instructional Materials Department at (619) 725-7209 or instmatlmail@sandi.net

The Instructional Materials Department is part of the Office of the Deputy Superintendent.

Collection of K-12 Adopted Materials
The Instructional Materials Department maintains a display collection of district-adopted materials for grades K-12 at the Instructional Media Center (IMC). The collection is located near the rear of the IMC and is used by teachers, parents, curriculum staff, and other site personnel to examine/review pupil and teacher materials.

While materials may not be checked out, the collection serves an important function by housing the instructional materials adopted by the district in one central location.

Electronic Resources
The links below provide information about the electronic resources available that support currently adopted instructional materials. Contact the classroom teacher for specific access information when necessary.

• Grades K-5 (updates in progress) 
• Grades 6-8 (updates in progress) 
• Grades 9-12 

Instructional Materials Adoption Process
For both new and existing instructional materials, the following review process should take place on a regular basis:

• Evaluation of instructional materials for positive representation of women and men, individuals with disabilities, the aged, and ethnic group contributions throughout all course-content areas.
• Elimination, when possible, of all materials which do not accurately portray ethnic groups, women, or men in their leadership roles and occupations without demeaning or stereotyping their roles in society.
• Ensure that materials conform to state curriculum frameworks and standards, and reflect district goals and expectations for teaching and learning.

Instructional Materials Adoption Packet (IMAP)
The instructional materials adoption committee chairperson must complete an IMAP for each course scheduled for adoption. Separate instructions are included for each page of the IMAP, according to the format for that page. The information you provide on each of the pages will be used to prepare the report to the Board of Education recommending new textbooks and instructional materials for adoption.

The Education Code and Procedure No. 4050 require that all instructional materials that are intended for use on a districtwide basis or in one or more schools must comply with the legal criteria for instructional materials. This regulation applies to materials adopted as basic or supplementary textbooks, library books and multimedia materials recommended for the Instructional Media Center (IMC), and district-produced instructional materials and teacher guides.

• IMAP
• Miscellaneous IMAP Quick Reference Sheets
• Instructions

IMAP

• Page 1 - Instructional Materials Adoption Information Sheet
• Page 2 - Adoption Committee Membership
• Page 3 - Conflict of Interest Disclosure
• Page 4 - Preliminary Evaluation of Materials
• Page 5 - Budget Page Example
• Page 6 - Final Evaluation of Materials: Summary
• Page 7 - Basic Program Materials
• Page 8 - Sign In Sheet
• Page 9 - Hourly Time Card and Instructions
• Page 10 - Adoption Related Processing for Timecards/Substitutes
• Page 11 - Materials Sign Out Sheet
• Page 12 - Request for Printed Teaching Resources
• Page 13 - Rubric Example
• Page 14 - Adoption Process Sign Off

Miscellaneous IMAP Quick Reference Sheets

• Parent/Community Involvement
• 10 Quick Ways to Analyze Children's Books
• Legal Compliance Requirements
• Social Content Evaluation
• Should I Copy © These Materials?

Instructions

• Page 1a - Instructional Materials Adoption Information Sheet
• Page 2a - Adoption Committee Membership
• Page 3a - Conflict of Interest Disclosure
• Page 4a - Preliminary Evaluation Summary of Materials
• Page 5a - Budget Page Example
• Page 6a - Final Evaluation Summary of Materials
• Page 7a - Basic Program Materials
• Page 12a - Request for Printed Teaching Resources
• Page 13a - Rubric Guidelines

District Forms and References
The following forms and references are listed for your convenience. Please do not hesitate to contact the Instructional Materials Department if you have any questions or need assistance.

• Forms
• References

Forms

• Conflict of Interest Disclosure
  This form is for committee use to disclose reimbursement from publishers.
• SIM Fund Procurement Card Purchase Request Form
  This form must be submitted prior to any procurement card purchase using SIM funds
• Textbook Transfer Form
  This form is used for removal or site-to-site transfer of texts or library books.
• Waiver Form 
  This form is used to request permission t use a basic text other than a District-adopted text.
• Verification of Student Access to Electronic Instructional Materials:
  This form is used when a student chooses electronic textbook format over print.
  • English 
  • Spanish 
  • Vietnamese 
  • Somali 
  
  
  
• K-6 Elementary Textbook Adoption Packet
  
  • Instructional Materials Adjustment Request - Elementary 
  • New Teacher Classroom Order Form 
  
  
  
• Grades 6-12 Secondary Textbook Adoption Packet
  
  • Instructional Materials Adjustment Request - Secondary 
    This form to be used after the opening of school in fall to request new adoption material
  • Instructional Materials Secondary Reserve Order Form 
    This form is used to order student and teacher material from the secondary book pool.
  • Projected Enrollment Adjustment Request 
    This form to be used in May and June to request new adoption material.
  • Rebinding Textbook Memo 
  • Rebinding Order Form 
  • Sample Lot Rebound Slide 
  • Sample Bindery Lot List 
  
  
  
• Sufficiency Worksheets
  • Grades K-6 
  • Grades 6-8 
  • Grades 9-12 

Reference

• 2009-2010 Newly Adopted Titles List for Grades 6-8 
• 2009-2010 Newly Adopted Titles List for Grades 9-12 
• Current District-wide Adopted Titles for Elementary Sites 
• Current District-wide Adopted Titles for Grades 6-8 
• Current District-wide Adopted Titles for Grades 9-12 
• Instructional Materials K-12 Account Guidlines 
• Williams legislation information
• Procedure 2805: Sale or Disposal of District Textbooks and Library Books 
• Instructional Materials Textbook Adoption Fact Sheet:
  English
  This document provides annual adoption information.
  
  
• Elementary Textbook Catalog: navigation directions****
  This catalog is used to assist in the ordering of elementary textbooks.
• Secondary Textbook Catalog: navigation directions****
  The catalog is used to in the ordering of secondary textbooks.

****Navigation directions to textbook catalogs:

Peoplesoft Financials Supply Chain 8.4>Reporting>Tools>Query>Query Viewer

Type: SD_ITEM_TEXT in the far right blank field. This will bring up the two textbook catalog queries. Once in a query, select "View All," the "Download to Excel." Once it is downloaded, highlight the spreadsheet, copy, and paste into a new excel spreadsheet.

The spreadsheet can then be sorted by description, which is the course title for secondary textbooks and the subject for elementary textbooks.

Textbook Ordering Workshops
This workshop is provided for Librarians and Library Technicians to assist in the general ordering of textbooks. In addition, the workshops will cover allocations and guidelines, and a current adoption overview.

Dates:	Cancelled
Location:	Instructional Materials Department's Evaluation Room, IMC (Please park in corner lot. Parking is not allowed in loading dock.)
Agenda:	Welcome Adoption Overview Allocations and Guidelines Instructions
Contact:	For additional information, please contact Robin Clabaugh at (858) 496-8466 or rclabaugh@sandi.net.

Contact Information
Instructional Materials Department
2441 Cardinal Lane, Room 102
San Diego, CA 92123-3798

(858) 496-8461 - Phone
(858) 496-8361 - Fax
instmatlmail@sandi.net - email

Title	Contact
Manager	Denise Hankins dhankins@sandi.net (858) 627-7564
Supervisor	Chris Woehler cwoehler@sandi.net (858) 496-8461
Administrative Assistant	Robin Clabaugh rclabaugh@sandi.net (858) 496-8466
Instructional Materials Services Clerk / Elementary	Anna Cornett acornett1@sandi.net (858) 496-8462
Instructional Materials Services Clerk / Secondary	Anne Mealiffe amealiffe@sandi.net (858) 496-8465