New Registration Application for Scheduling Encore Classes
08/13/2009 - 16:06
On August 1, 2009, the Information Technology Division and all departments that administer District Professional Development and Training activated a new web-based system called Electronic Registrar On-Line (ERO).
This is now the only way to register for Encore and Special Education/Professional Development training sessions.
You can access ERO’s login page directly by going to http://sandi.net/ero. It is recommended that you review the job aid available at http://sandi.net/zangle/training/ERO_jobaid.pdf before logging in.
If you have a particular training interest offered by SDUSD (or if you want further information regarding different training subject areas), click the related link below to access the specific training pages. Each page includes a link to the ERO login page and an accompanying job aid to help you with using the system.
For general assistance with ERO, please contact the IT HelpDesk at 619-725-7500 and an IT representative will assist you.
Encore Upgrade
07/17/2009 - 15:23
An Encore upgrade is tentatively scheduled for Saturday, 8/1/09, 8:00 AM to Sunday 8/2/09, 8:00 AM. The system will be unavailable during this time.
Some of the items included in this upgrade are:
- The ability to save the fifth environment/location on IEP p.1, Services section.
- Supplemental IEP tasks will generate service details
- Interpreter field is available when the student is found not eligible.
- Some service and provider labels have been updated
Encore Scheduled Maintenance
07/10/2009 - 09:58
Tentatively scheduled maintenance for Thursday, July 23, 2009 from 2:00 PM to Friday July 24th, 8:00 AM
We will be performing system maintenance and Encore will be unavailable during this time. Please do not attempt to use the Encore program during this time.
Tip of the Week - Exited Meanings
05/11/2009 - 15:18
See attached job aid for the different meanings of "Exited" in Encore. This job aid is also posted on the Encore webpage, under Read and Learn, Job Aids
click here for the job aid
Encore Maintenance Scheduled
04/22/2009 - 10:36
Encore Update Scheduled for May 1st.
An update to Encore is scheduled for May 1, 2009. The update includes minor fixes. The system will be unavailable on that day between 5:00 and 7:00 P.M.
Encore Upgrade
03/11/2009 - 11:23
The Encore upgrade is scheduled for Friday, March 13, 2009 at 5:00 PM. Please do not use Encore at this time. We anticipate the system will be available Saturday, March 14th.
The upgrade includes resolutions to the following issues:
* Annual IEP Dates have been updated.
* Teacher and provider names display last names first on the Referral, Meeting Notice, Assessment Plan p.3 and Assessment Report p.3 forms.
Note: Teachers with last names beginning with the letter ‘C’ must choose another letter and ‘Other’ must be selected. Please enter your name in the pop-up entry window.
* The same disability on a second Initial IEP (student did not qualify on the first Initial but does on the second) appears on both Present Levels p.3 and IEP p.1.
Note: If there are discrepancies, please contact Encore Support for assistance.
* The new Team Action Additional form is included in this upgrade however, it will not be available until all IEP Update trainings have been held.
Note: The new checkbox (item 4 - ‘Additional Item(s)’, ‘Additional Information’) on the Team Action form should not be used until the additional form is available. A message will be sent when it becomes available.
* The ‘Parentally Placed Private School SAI consult’ service now appears on the SEISP form.
Reminder: Please lock IEP events that have been held.
IEP Updates
02/20/2009 - 15:01
We have important information regarding some changes in the law as well as Team Action training - case managers are strongly encouraged to attend. Please open the following link for the scheduled dates and times we will be presenting this information. IEP Updates.
You can also sign up on-line to attend these presentations. Click on training, then under Course Catalog (on the left hand side) click on ’Search the Interactive course catalog’, choose ‘IEP Updates 2009’. You do NOT have to sign up on-line, walk in attendees are accepted.
ATTENTION Elementary and Middle School Teachers
10/29/2008 - 13:24
California Modified Assessment (CMA) Reminders
CMA Eligibility Criteria forms must be turned in by Friday, November 14. Be sure to include the case manager's name and school on the form. Forms may be found at http://www.sandi.net/depts/specialed/Other/CMA_Criteria_for_IEP_Teams.pdf
Forms may be submitted electronically to Naomi Lewis at nlewis1@sandi.net or faxed to 619.725.7367. For questions or clarifications please review the Frequently Asked Questions
(FAQ) and the PowerPoint presentation at http://www.sandi.net/depts/specialed/SchoolYearStartUp.htm
CMA tests are available for 7th grade in ELA and general math only. CMA tests are available for 8th grade in ELA and science only. For further information please contact Debby Warner at dwarner@sandi.net.
Encore Update - October 3rd
10/21/2008 - 14:39
There was an Encore update Friday evening, October 3rd that included the following:
* Issue: Batch printing sometimes causes some computers to freeze.
Solution: the update fixes Special Factors p.3 and Present Levels p.1 so all forms batch print.
If difficulties with batch printing continue, please contact your On-Site Support staff person. Suggestions if batch printing issues continue: print Special Factors p.3 separately or print the forms in separate groups.
Suggested groups: Present Levels p. 1-3, Special Factors 1 & 2, Special Factors p.3, other forms.
* Issue: Meeting Notice form takes several seconds to display.
Solution: A data update was performed to the tables of staff names. This included the Meeting Notice (return to), the Assessment Plan (name) and the Assessment Report (assessor).
Staff names currently appear with first names first. We are asking for this to be corrected. In the meantime, please look for first names first in the tables associated with the drop down lists.
* Issue: The 'How disability affects involvement and progress in general curriculum...:' field on Present Level p.3 was previously unavailable and is now available in all IEP events.
Batch Print workaround
10/13/2008 - 08:49
It has been reported by some that the 'Print' window during batch printing does not consistently display for all events. Using the Ctrl + P keys on the keyboard (PCs) simultaneously brings the print window to the front. Another option that has worked for some is minimizing all windows, with windows minimized, the print window appears.
For those using Macintosh computers, the Command/Apple + P keys brings up the print window.
Should you have any questions or concerns, please contact your Encore Support staff member.
VT Procedures Review
10/09/2008 - 15:08
See attached flyer for upcoming trainings. These trainings will review the revised "Developmental Vision Assessment / Vision Therapy" procedures.
Vision Therapy Trainings Announcement
SAI Information
09/16/2008 - 16:33
See attached information regarding Specialized Academic Instruction.
SAI Power Point Presentation
Planning for Individual Students
New Service Descriptors
08/29/2008 - 12:32
Background:
With the switch in terminology from specific special education service descriptors to "Specialized Academic Instruction" some providers have found that their names are not appearing on the dropdown lists when "Updating Provider Service Details"
(job aid - Updating Provider Services).
Issue:
This is a known issue when an older service is not listed for a specific provider. We are working to add these services to providers when they are not already listed.
Resolution:
Please be patient if you donšt see your name in the drop down list for an IEP Component Detail. There is no need to call your Encore On-Site Support person. The nightly interface from PeopleSoft should take care of this issue. If your name IS available to add to your student's service, please go ahead and do so now. Remember to update your caseload and case manager flags as well.
Communication:
Look for an update to this list as soon as the issue has been resolved.
Welcome Back
08/27/2008 - 12:41
Welcome back to the 2008-2009 School Year!
Due to the shifts in student enrollments and teacher assignments over the summer break, the CASE MANAGER flag for students was removed from caseloads. This DID NOT affect the listing for your caseload itself. For each student that you case manage, please follow the directions on the job aid on the Encore Support page at http://www.sandi.net/dwa/encore/readandlearn/jobaids/index.asp
The specific job aid for adding yourself as a Case Manager can be found by clicking http://www.sandi.net/dwa/encore/readandlearn/jobaids/Caseload_Job_Aid.pdf
CASE MANAGER, CASELOAD, and PROVIDER are three DIFFERENT concepts in Encore.
If you are providing a specific service for a student NEW TO YOU, please remember to update the Provider screen in Encore as well. This job aid can be found by clicking http://www.sandi.net/encore/readandlearn/jobaids/Provider%20Clone4.pdf
Remember: if you need Encore access to a different school location this year, please contact your Encore On-Site Support personnel. The list of school assignments for this year can be found at:
http://www.sandi.net/encore/aboutus/ITOSS_Assignmts_0809.pdf
Encore Upgrade Complete
08/19/2008 - 13:01
The upgrade to Encore is complete! The following are some changes and updates you will notice:
* IEP p.1 and Interim Placements - Specialized Academic Instruction service choices have been added to drop downs. Select SAI, if applicable, on new IEPs. The first service line continues to indicate a student's primary service. Resource Specialist, PACE, Non-Severe, etc. are no longer available as options.
* IEP p.1 and Interim Placements - Environment has been updated to display specific service environments.
* IEP p.1 and Interim Placements - Specialized Academic Instruction (SAI) may be entered on multiple lines, as long as the environment where the services are delivered are not the same.
* IEP p.1 and Interim Placements - Percent calculation - please enter the number of hours in the general education environment to calculate the percentage of time the student is in general education.
* Signature Page - Primary Service Options is now 'Least Restrictive Environments CONSIDERED'. The choices in the drop down display environment information. The least restrictive environment RECOMMENDED is the environment on IEP page 1 as the district's offer of a free and appropriate public education (FAPE).
* Special Factors p.3 - new CMA and CST assessment choices. Please be sure to select any and all subtests that apply.
* Meeting Notice dates contain date constraints. Entries must be three months before and after the current date. This information will be REQUIRED in order to complete the IEP and lock it.
Additional information:
If there is an unlocked event, data may need to be re-entered Please be careful to select the NEW appropriate service descriptions if you are cloning a previous IEP.
As with any upgrade, Encore may need to re-establish links. If you experience unusual behavior, please repeat your action a second time. It may take a second or two to work through forms the first time.
Should you have any questions or concerns, please contact your Encore On-Site Support staff.
Welcome back!
Encore Support Team
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