Elementary Cycle 3 SBRC Processing for Schools on the Traditional Calendar  05/11/2012 - 09:36  2011-12 SBRC DATES: Review 2010-11 Administrative Circular #73 from April 5, 2011 and the “SBRC Default Dates for Mark Reporting Windows and Expected OPL Marks Loaded for Elementary Schools” blog entry dated 10/14/2011 on the Zangle Training homepage for information about the SBRC reporting dates for this year. Pay special attention to the Deadline for Grade Entry dates, as the marks must be entered and verified by that date. IT reviewed the dates that are in the database, and for some non-charter schools, changed the dates that were there as they did not conform to the deadline. For schools on the district Traditional calendar, the end date for the third reporting period (Cycle 3) is June 12, 2012; the deadline for marks to be entered and verified is June 13, 2012. Your school may set the mark entry deadlines a bit earlier (but not later) than those dates to allow time for verification and changes. CYCLE 2 MARKS COPIED FORWARD: IT will copy marks from Cycle 2 to Cycle 3 late in the day on Thursday, May 17, 2012, for schools on a traditional calendar. Marks will only be copied forward if the student is at the same school in the same course (E1-Mis not the same as E1-SM) with the same teacher, and the teacher is not one of the placeholder teachers. EXPECTED OPL MARKS FOR CYCLE 3: Remember that teachers should not enter or change any mark for the Expected OPL (EL.XOPL). IT will load the mark from the English Learner data when the Cycle 2 marks are copied forward. REPORT SETTINGS: Make sure that whoever will actually print the report cards is in the Elem. SBRC permission set. IT will refresh the standard district report settings for the report card late in the day on Thursday, May 17, 2012. The report settings will only be pushed to people in that permission set. CONTACTS: Remember to turn on the Elem. SBRC flag for all contacts who are to receive a report card. IT will again periodically update this flag for each student’s primary contact. SBRC CLASS STANDARDS LISTING REPORT: Review the “Elementary SBRC Class Standards Listing Report” blog entry, dated 11/2/2011, on the Zangle Training homepage for information about running this report. DUPLEX PRINTING IN WINDOWS 7: Refer to the “Updated instructions for printing Elem. Report Cards back-to-back using Windows 7” blog entry, dated 11/17/2011, on the Zangle Training homepagefor information about how to do this. TUTORIALS: The IT Training Team has produced a set of SBRC tutorials for both Elementary Power Users and for Teachers. Go to the eLearning SBRC webpageto watch any or all of these instructional tutorials. For policy questions about SBRCs and marks, please contact Robert Grano’s office at (619) 725-7260. For questions about Zangle, please contact the ITSS Help Desk at (619) 209-HELP (4357). Thank you. Kindergarten Age for 2012-13  04/26/2012 - 10:37  Effective Monday, April 30, 2012, Zangle FrontOffice will be updated to ensure that Kindergarten students, enrolled in 2012-13, are at least 5 years old by November 1, 2012.  Schools enrolling Kindergarten students for the 2012-13 school year may see the following error message if the student is not 5 years old by November 1. Please note that changes will also be made to the nightly process which updates grade levels for students in Pre-K (grade levels -1 through -5). The process will update the student’s grade level, based on the student’s birth date. The grade level for Pre-K students is intended to reflect a “countdown to Kindergarten.” For example, a student in grade level -1 (4 Years Old) only has one year before entering Kindergarten.  For the 2012-13 school year, the age of the student will be calculated as of November 1, 2012. If you have questions about the age students must be to enroll in Kindergarten, please contact Sylvia Gonzalez at (858) 496-1824. For questions related to Zangle, please contact the ITSS Help Desk at (619) 209-HELP (4357). Thank you. Track Editor Available on Monday, April 23 – for Future Tracks Only  04/18/2012 - 13:51  Please read this important message regarding Track Editor and configuring your 2013 track in Zangle: Elementary Schools (K-6): On Monday, April 23, 2012, Track Editor will be "unlocked" for district elementary schools to allow you to make updates to your future year track. See p.3 of the New Year Init Job Aid for further details about what you need to do when checking your 2013 track. Secondary Schools: Review your 2013 track and submit a Track Configuration Request even if your track will be configured the same way it was for this year. Track Configuration Requests must be submitted by May 29, 2012. Allow IT two weeks to make any requested changes. Track Editor will be unlocked after you submit your Track Configuration Request and any changes have been made by IT. See p.3 of the New Year Init Job Aid for further details about what you need to do when checking your 2013 track. IMPORTANT: The Board of Education approved the 2012-13 student instructional calendars for traditional and year-round schools. The information is posted on the district website at www.sandi.net/calendars. The calendars are based on 180 instructional days and are subject to change. We recommend that schools refrain from setting up the Bell Schedule or Cycle Day calendars, in Track Editor, until the 2012-13 calendar has been finalized. If you setup the calendars now, you may lose your changes if the instructional calendar is revised. For all schools: In order for you to access the unlocked Track Editor, you may need to exit Zangle FrontOffice and log back in. Charter Schools: Review your 2013 track and submit a Track Configuration Request even if your track will be configured the same way it was for this year. Charter schools must submit their 2012-13 calendar and bell schedule to Pupil Accounting before IT will make your track available. MAKE CHANGES TO YOUR FUTURE YEAR TRACK ONLY; you must contact Pupil Accounting regarding any track changes for the current year. As you review your track for the upcoming year, please be thorough in considering your needs for the entire year. If you have any questions or comments, please contact the ITTS Help Desk at (619) 209-HELP (4357). Thank you. SDIR roster reports  04/17/2012 - 09:51  Effective Friday, April 20, 2012, the *SDIR Roster report will be updated to include student Middle Name. The report will be available under Enrollment, Reports, Student Query Writer. This report will assist staff with obtaining grade level roster reports within the San Diego Immunization Registry (SDIR). When you run the report, you will be prompted to enter a grade level. Please note that the report *SDIR Roster – Kindergarten will be removed from Zangle. The *SDIR Roster report can provide information about Kindergarten students at your school. If you have any questions regarding SDIR, contact Eileen Griffiths at (858) 636-4380 or Adrienne Lenhoff at alenhoff@sandi.net. If you have questions about running the report in Zangle, please contact the IT Help Desk at (619) 209-HELP (4357). Thank you. Seal of Biliteracy - High Schools  04/17/2012 - 07:02  The District Seal of Biliteracy is an award granted to high school seniors upon graduation certifying attainment of mastery in two or more languages. For details on the Seal of Biliteracy and for the application procedure, please review 2011-12 Administrative Circular #33, dated January 4, 2012. A job aid has been posted on the Zangle website describing how to enter the Seal of Biliteracy award for a student in Zangle. It's under Read & Learn > Job Aids > Academic History > Adding the Seal of Biliteracy for a student. Site Technicians already have access to the Activities and Awards module. Access for Registrars will be available on the morning of Wednesday, April 18, 2012. (The Activities button is on the Zangle Enrollment menu.) For help with using Zangle, please contact the ITSS Help Desk at 619-209-HELP (4357). For questions about the Seal of Biliteracy, please contact Mary Waldron or Alan Svidal in the Office of Language Acquisition (619-725-7264). Grade Suppression was run during Spring Break - Secondary Schools  04/09/2012 - 12:46  During Spring Break, IT added course equivalencies that were approved by the ICC and the Board, including some Apex ACTA/CR courses (approved by the Board on March 13, 2012) and some Adult Ed courses. In addition to adding the approved equivalencies, IT also ran the grade suppression process for these new course equivalents. Only current year (2011-12) students were included in this processing. Lists of the affected students will be sent to their schools so the school will know which students are affected by the changes. The cumulative GPAs for the affected students will need to be recalculated. Note that if a change is made to academic history for a student who left the district in a previous year, when the change is saved, grade suppression will include these new equivalencies. Generally one would expect this to benefit a student; however, it's possible that it could have a negative effect. The courses that were added are listed below. If you have any questions about what these courses are considered equivalent to, please contact Beth Venkataraman. Be aware that Credit Recovery courses are not accepted by the CSU/UC system or the NCAA for eligibility purposes. These courses will be used for the purpose of meeting district graduation requirements. Apex courses added as equivalent to other Apex courses: 1901 - ACTA/CR CRT RD1 1902 - ACTA/CR CRT RD2 1903 - ACTA/CR LIT/CP1 1904 - ACTA/CR LIT/CP2 1915 - ACTA/CR AM LIT1 1916 - ACTA/CR AM LIT2 1917 - ACTA/CR BW LIT1 1918 - ACTA/CR BW LIT2 2273 - ACTA/CR FREN IA 2274 - ACTA/CR FREN IB 2275 - ACTA/CR FRN IIA 2276 - ACTA/CR FRN IIB 2277 - ACTA/CR SPAN IA 2278 - ACTA/CR SPAN IB 2279 - ACTA/CR SPN IIA 2280 - ACTA/CR SPN IIB 2555 - ACTA/CR HEALTH 4343 - ACTA/CR ALG I A 4344 - ACTA/CR ALG I B 4345 - ACTA/CR GEOM 1 4346 - ACTA/CR GEOM 2 4347 - ACTA/CR ALG IIA 4348 - ACTA/CR ALG IIB 4353 - ACTA/CR PRECAL1 4354 - ACTA/CR PRECAL2 5410 - ACTA/CR MUSIC 1 5411 - ACTA/CR MUSIC 2 6631 - ACTA/CR WD HST1 6632 - ACTA/CR WD HST2 6633 - ACTA/CR US HST1 6634 - ACTA/CR US HST2 6636 - ACTA/CR US GOVT 6637 - ACTA/CR US ECON Adult Ed courses added as equivalent to regular district courses: 1840 - AE ELA CAHSEE SP 1862 - AE ENGLISH 1 1863 - AE ENGLISH 2 1864 - AE ENGLISH 3 1865 - AE ENGLISH 4 1866 - AE AMER LIT 1 1867 - AE AMER LIT 2 1868 - AE CON VOC LIT 1 1869 - AE CON VOC LIT 2 4229 - AE ALGEBRA 1 4230 - AE ALGEBRA 2 4231 - AE GEOMETRY 1 4232 - AE GEOMETRY 2 4233 - AE UNI ALG/GEO 1 4234 - AE UNI ALG/GEO 2 4236 - AE MATH CAHSEE S 4238 - AE INTER ALG 1 4239 - AE INTER ALG 2 6281 - AE EARTH SCI 1 6282 - AE EARTH SCI 2 6283 - AE CHEMISTRY 1 6284 - AE CHEMISTRY 2 6285 - AE PHYSICS 1 6286 - AE PHYSICS 2 6287 - AE BIOLOGY 1 6288 - AE BIOLOGY 2 6891 - AE MD WD HST/G 1 6892 - AE MD WD HST/G 2 6893 - AE US HST/GEO 1 6894 - AE US HST/GEO 2 6895 - AE GOVERNMENT 6896 - AE ECONOMICS Grade Suppression will be run during Spring Break - Secondary Schools  03/30/2012 - 13:32  During Spring Break, IT will be applying changes to course equivalencies that have been approved by the ICC and the Board, including some Apex ACTA/CR courses (approved by the Board on March 13, 2012) and some Adult Ed courses. In addition to adding the approved equivalencies, IT will also run the grade suppression process for these new course equivalents. Only current year (2011-12) students will be included in this processing. When you return after Spring Break, your Registrar will need to recalculate cumulative GPAs. Additional information will be sent out when IT has completed running the suppression process. If you have any questions, please contact the IT Help Desk at 619-209-HELP (4357). Thank you. Enrollment Form report changes  03/21/2012 - 10:08  Effective Thursday, March 22, 2012, the Enrollment Form report in Zangle will be updated to match the SDUSD PK-12 Enrollment Form for 2012-13. The Enrollment Form report generates a pre-filled SDUSD Enrollment Form, using data from Zangle. The report will also allow schools to print the pre-filled Enrollment Form in either English or Spanish. NOTE: The district is mandating the use of the pre-filled form for continuing students. For blank copies of the SDUSD Enrollment Form, please continue to download those from http://www.sandi.net/enrollment. The blank form on the web site is intended only for students who are new to the district. Please refer to the job aid for entering SDUSD PK-12 Enrollment Form data in Zangle. Please note that Section I, Number 21, Student residential status has been modified to include a new checkbox for Formal Kinship Care (including NREFM). This status should be used when the student has been placed with a relative or non-related extended family member (NREFM). This placement is under the legal supervision of the dependency court. If you have questions about when to use this residential status, please contact Pamela Hosmer at (619) 725-7652. The Enrollment Form report will print all students in English or Spanish based on the report options you select. Two dynamic groups are available in Zangle to assist with printing the Enrollment Form report in the appropriate language for parents: • *Primary Contact Lang Spanish – This group includes students who have a primary contact whose Primary Language is Spanish. Use this group to print the Spanish version of the pre-filled Enrollment Form. • *Primary Contact Lang NOT Span – This group includes students who have a primary contact whose Primary Language is a language other than Spanish. Use this group to print the English version of the pre-filled Enrollment Form. Please refer to the Enrollment Form Report Job Aid, which explains how to: 1. Run the Enrollment Form Report. 2. Print the report for selected students. 3. Print the report back to back on one page. 4. Sort the report different ways, including a sort for distribution by teacher. 5. Use the Enrollment Form Report. If you have questions about the SDUSD PK-12 Enrollment Form for 2012-13, please contact the Enrollment Options Department at (619) 725-7153 or eoptions@sandi.net. For questions related to Zangle, please contact the ITSS Help Desk at (619) 209-HELP (4357). Thank you. Reclassification Follow-Up Form  03/08/2012 - 13:10  Effective Tuesday, March 13, 2012, a new report will be available in Zangle for English Learner Support Teachers and EL Coordinators. The *EL Reclassification Follow-Up Form will be available under Enrollment, Reports, Student Query Writer. This report will assist staff conducting follow-up reviews of Reclassified students by pre-printing student information on the form. The English Learner Handbook provides instructions for running the report, beginning on page 51. If you have any questions regarding the way this form should be used, please call Bonnie Doherty at 619-725-7268. If you have questions about running the report in Zangle, please contact the IT Help Desk at their new number, (619) 209-HELP (4357). Thank you. Zangle: New Year Initialization is complete for 2012-13  02/27/2012 - 15:13  Over the weekend, the IT Department created future year tracks and promoted all students to their future grade level. Here is some highlighted information, but please review the New Year Init document (PDF) for complete information. Logging Into Your Future Track Beginning today, Monday February 27th, many Zangle users will see next year’s 2012-13 track upon login. However, teachers will not see the 2012-13 track until August 27, 2012. Teachers are identified as users with a faculty status record where the Teacher checkbox is turned on. If a teacher at your school needs access to the 2012-13 track before August, please adjust the faculty status record Entry Date, using Faculty Editor. For more information about Faculty Editor, please refer to the System Administration for PowerUsers Handbook (PDF, page 39). Remote Transfer Beginning today, Remote Transfer can be used for transferring students in the future year. Schools will not be able to use Remote Transfer for current year students at this time. Please see the job aid titled Performing a Remote Transfer for a Future Student (PDF) for details on using the Zangle Remote Transfer application. Track Editor Not Yet Available IT will update basic dates in Track Editor once the Board has approved the calendars for 2012-13. The dates initially loaded by New Year Init are not official, and are only there to allow the system to accept enrollments for the 2012-13 school year. Watch for a notice soon that the Track Editor has been enabled for you to make track updates for the new year. All schools with a secondary (multi-period) master schedule need to submit a Track Configuration Request even if their track configuration is the same as last year. Track Configuration Requests are to be submitted by Tuesday, May 29, 2012. VEEP, Open Enrollment, Program Improvement School Choice (PISC), and Magnet students The New Year Init process follows district rules to ensure that VEEP, Open Enrollment, Program Improvement School Choice (PISC), and Magnet feeder patterns are followed. VEEP/Magnet/PISC/Open Enrollment students were kept in pattern if they had a correct and current Boundary Exception in Zangle. Pre-K / Kindergarten students Pre-kindergarten students who will be of kindergarten age for 2012-13 were automatically pre-enrolled in their neighborhood elementary school as a kindergartner. For tips on how to keep track of the kindergarten students who you have enrolled (versus the PK students who have been bumped up one grade level at your school), please contact the IT Help Desk. When enrolling Kindergarten students, as with all students, please perform a thorough search for the student before clicking on the “New” button. Many Kindergarten students are already in Zangle due to a pre-school enrollment in a prior school year. Complex Schools Students feeding to Kearny High and San Diego High were placed in the schools’ complex location. When you are ready to have the students assigned to the appropriate small school, IT will accept a one-time only set of instructions (Excel file preferred) from each complex. Please send the file to Graham Hellewell at ghellewell@sandi.net. Charter Schools Charter schools must submit their 2012-13 calendar and bell schedule to Pupil Accounting before IT will make your track available. Grade Level Changes Changes to schools' grade ranges for the new year are reflected if IT had received final approval and instructions. Further changes will be made as IT receives more information and instructions. Courses When Board approval (for ICC actions) is received, courses which will be discontinued for 2012-13 will be removed from 2012-13 course directories, master schedules, and student course requests. In addition, sections of course 9050 ZZ PLACEHOLDER will not be carried forward to 2012-13 master schedules. If you have any questions, please contact the ITSS Help Desk at 619-209-HELP (4357). Thank you. Please Log out of Zangle by 4:00 PM Today - Friday, February 24th!  02/24/2012 - 11:27  This is a reminder that the IT Department will run New Year Initialization this weekend. This process, typically referred to as “New Year Init,” runs annually to set up the upcoming school year in Zangle. All students from this year will be copied and bumped up by one grade level (with the exception of current 12th graders, who are not copied). New Year Init is run so you can prepare your master schedule and enroll students who will start school in the fall. Please log out of Zangle today, February 24th, by 4:00 PM. Zangle will be unavailable beginning at 4:00 PM and will be down for a minimum of 24 hours. Users can check for availability beginning Saturday, February 25th, at 4:00 PM. Although Zangle access cannot be guaranteed this weekend, every effort will be made to minimize system downtime. On Monday, February 27th, you will be able to work in your 2012-13 track. It is very important that you print and read the New Year Init document (PDF) for complete details. Information in this document should be shared with anyone at your school that enrolls students. New Year Init Is This Weekend!  02/22/2012 - 08:20  The IT Department will run Zangle New Year Initialization this weekend, February 24th. You will be able to work in your 2012-13 track on Monday, February 27. It is very important that you print and read the New Year Init Document (PDF) for complete details. Information in this document should be shared with anyone at your school that enrolls students. Topics include: • What is New Year Initialization? • What is copied? • What is not copied? • What do I need to do After February 27th? • Important dates • Where to get Help • Logging into Your Future Track • Notifying IT that You Checked Your Track Setup • Enrolling Students (February – July) Please note that Zangle will be unavailable beginning at 4:00 p.m. on Friday, February 24th. All users will be asked to log out of Zangle before leaving work on February 24th and the system will be down for a minimum of 24 hours. Users can check for availability beginning Saturday, February 25th at 4:00 PM. Although Zangle access cannot be guaranteed on this weekend, every effort will be made to minimize system downtime. If you have any questions, please contact the IT Help Desk at 619-209-HELP (4357). Thank you. Zangle Training Calendars  02/13/2012 - 14:05  The February/March Zangle Training Calendar and the Secondary Master Schedule Building Training Calendar are now available online. Click for Course Descriptions. Please register for all Zangle training classes using ERO. Thank you. Get Ready! - New Year Init runs soon - Zangle Unavailable After 4PM, Friday, February 24th.  02/13/2012 - 09:49  This is a reminder that Zangle New Year Initialization will run at the end of next week, on Friday, February 24, 2012. Having students' current Home Address and any current Boundary Exceptions entered correctly is critical when creating a future year enrollment record and perhaps moving students into their next level school. Important: Schools should do two things to help assure that this process works properly for their students: Home Addresses – Please run the Enrollment Query Writer report, *Student Address Check. This will list any student without a valid district Geocode or a valid out-of-district address. Please check and correct any student addresses that appear on this list. When students are moving to another school in the new year, the New Year Init process often determines the school by using the student’s home address. If the student’s address is not valid, the process is unable to create a record for the student. Remember that real street addresses must be entered and that P.O. Boxes are not valid. In situations where there is no home address or the home address cannot be entered, the address of the school should be used. If a student’s address does not validate and you feel that is in error, please call or email Larry Michalec, (619) 725-7488, lmichalec@sandi.net, as he can add it to the valid address file in Zangle. Boundary Exceptions – Please run the Enrollment Query Writer report, *Non-Resident Students without Boundary Exceptions to identify students who need boundary exceptions added or extended. (When running this report, you will be prompted to enter your school code. Make sure that you enter the entire 5 character code (e.g., 0003A for Adams Elementary)). Remember that non-resident students attending your school should have an open (current) boundary exception. The IT department makes some global corrections to keep these accurate and current, but most boundary exception updates must be made by the sites. Non-resident students without an open boundary exception will not be kept in their current school’s feeder pattern. For more information about boundary exceptions, see Knowledgebase Article #57. See the list of boundary exceptions in the Enrollment Handbook or the Boundary Exceptions Codes job aid. Faculty Status Records: Please make sure faculty status records are closed for staff that no longer work at your school. This will prevent New Year Init from creating 2012-13 records for them at your school. For further details regarding New Year Initialization, the IT Dept will soon be publishing a New Year Init job aid for the coming year. We will send Zangle Power Users the link once it is posted. Information in this document should be shared with anyone at your school who enrolls students. And please note that Zangle will be unavailable beginning at 4:00 p.m. on Friday, February 24th. All users will be asked to log out of Zangle before leaving work on February 24th, and the system will be down for a minimum of 24 hours. Users can check for availability beginning Saturday, February 25th at 4:00 PM. Although Zangle access cannot be guaranteed on this weekend, every effort will be made to minimize system downtime. Elementary Cycle 2 SBRC Processing  02/08/2012 - 08:12  2011-12 SBRC DATES: Review 2010-11 Administrative Circular #73 from April 5, 2011 and the “SBRC Default Dates for Mark Reporting Windows and Expected OPL Marks Loaded for Elementary Schools” blog entry dated 10/14/2011 on the Zangle Training homepage for information about the SBRC reporting dates for this year. Pay especial attention to the “Deadline for Grade Entry” dates, as the marks must be entered and verified by that date. IT reviewed the dates that are in the database, and for some non-charter schools, changed the dates that were there as they did not conform to the deadline. For schools on the district Traditional calendar, the end date for the second reporting period (Cycle 2) is March 2, 2012; the deadline for marks to be entered and verified is March 12, 2012. For Single Track Year-Round schools, the report period end date is March 16, 2012, and the deadline for verified marks is March 26, 2012. Your school may set the mark entry deadlines a bit earlier (but not later) than those dates to allow time for verification and changes. CYCLE 1 MARKS COPIED FORWARD: IT will copy marks from Cycle 1 to Cycle 2 late in the day on Wednesday, Feb. 15, 2012, for schools on a traditional calendar and late in the day on Wednesday, Feb. 29, 2012, for schools on a year-round calendar. Marks will only be copied forward if the student is at the same school in the same course (E1-M is not the same as E1-SM) with the same teacher, and the teacher is not one of the placeholder teachers. EXPECTED OPL MARKS FOR CYCLE 2: Remember that teachers should not enter or change any mark for the Expected OPL (EL.XOPL). IT will load the mark from the English Learner data when the Cycle 1 marks are copied forward. REPORT SETTINGS: Make sure that whoever will actually print the report cards is in the Elem. SBRC permission set. IT will refresh the standard district report settings for the report card late in the day on Wednesday. The report settings will only be pushed to people in that permission set. CONTACTS: Remember to turn on the Elem. SBRC flag for all contacts who are to receive a report card. IT will again periodically update this flag for each student’s primary contact. SBRC CLASS STANDARDS LISTING REPORT: Review the “Elementary SBRC Class Standards Listing Report” blog entry, dated 11/2/2011, on the Zangle Training homepage for information about running this report. DUPLEX PRINTING IN WINDOWS 7: Refer to the “Updated instructions for printing Elem. Report Cards back-to-back using Windows 7” blog entry, dated 11/17/2011, on the Zangle Training homepage for information about how to do this. TUTORIALS: The IT Training Team has produced a set of SBRC tutorials for both Elementary Power Users and for Teachers. Go to the eLearning webpage to watch any or all of these instructional tutorials. For policy questions about SBRCs and marks, please contact Robert Grano’s office at (619) 725-7260. For questions about Zangle, please contact the ITSS Help Desk at (619) 209-HELP (4357). IT Secondary Grade Request Form – 1st Semester T-Track - YOUR RESPONSE IS REQUESTED  01/13/2012 - 07:16  IMPORTANT: Please read this form carefully and reply to Jean Gallenson by 5:00 PM on Wednesday, January 18, 2012. A reminder went out on 10/18/2011 regarding marks, uploads and report card dates for 1st and 2nd semester 2012. Below this form explains the responsibilities for both the Sites and IT on processing T-Track 1st semester marks. Please print and read in its entirety. The following IT Secondary Grade Request Form must be completed by all sites that have grades/marks in Zangle: ================================== Upload and Report Card Parameters Input Form School Name: ____________________________________ Location Number: ________ Site Tech name: _______________________________________________________________ Site Tech phone number, including area code and extension: ____________________________ Site Tech fax number, including area code: __________________________________________ Site Tech e-mail address: ___________________________________ Date you expect marks to be posted to Zangle history: ____________ (MM/DD/YYYY) (Must be posted by 3 pm, February 01, 2012) Zangle Term Code _____(Ex: S1, Q2, Q4S, X3S etc) Charter School _______ (Yes or No) (District office will be absorbing the cost of printing and mailing report cards) 1. Do you want IT to print your report cards? ______ (Yes/No) 2. Do you want the district to mail report cards to parents? __________(Yes/No) Note: Please keep in mind that if your school has students with part-time enrollments at another school (e.g., iHigh), you must let the district print your report cards. Zangle report cards will only include your school’s courses. 3. Do you need an Office and/or Counselor copies? (Yes/No) If yes, in what order? Please enter (A, C, G, or NA) (Alpha, Counselor, Grade, Not Applicable) Office Copy _________ Counselor Copy __________ All School copies will be delivered to your site by school mail. IMPORTANT: Please read this form carefully and reply to Jean Gallenson (jgallenson@sandi.net) by 5:00 PM on Wednesday, January 18, 2012. Site responsibility: Complete form above and respond to Jean Gallenson by Wednesday, January 18, 2012. Run Mark Processing to post your marks to history in Zangle by 3:00 PM, Wednesday, February 01, 2012. Send an e-mail to Jean when your post to history has successfully completed and is correct by 3:00 PM, Wednesday, February 01, 2012. Optional: If IT is not printing SIS report cards for you, then print your report cards from Zangle. Please keep in mind that if your school has students with part-time enrollments at another school (e.g., iHigh), you must let the district print your report cards. Zangle report cards will only include student marks for courses taken at your school. IT responsibility: Verify that e-mail responses have been received from all sites that have secondary grade levels and are accurate. Prepare the SIS report card job. Process uploads to verify the transfer of marks from Zangle to SIS and notify sites of any errors. Process the SIS report card job. Print and distribute report cards. Dates of Printing and Delivery of Report Cards: Hand-out report cards and site-copies will be available for pick up or given to the mail room for truck distribution to sites by Tuesday, 02/14/2012. Mailer report cards will go to the mail room by Monday, 02/13/2012. Mailer report cards should go to the post office by Wednesday, 02/15/2012. Students should begin to see mailer report cards by Thursday, 02/16/2012. New Year Init scheduled for February 24th  12/15/2011 - 10:00  New Year Initialization, typically referred to as New Year Init, is an annual process that IT runs to create your school’s future track. All students from this year will be copied forward and bumped up by one grade level (with the exception of current 12th graders, who are not copied). New Year Init is run so you can prepare your master schedule and enroll students who will start school in the Fall. This year, New Year Init will run the weekend of February 24th. Please note that Zangle will be unavailable beginning at 4:00 p.m. on Friday, February 24th. All users will be asked to log out of Zangle before leaving work on February 24th, and the system will be down for a minimum of 24 hours. Users can check for availability beginning Saturday, February 25th at 4:00 PM. Although Zangle access cannot be guaranteed on this weekend, every effort will be made to minimize system downtime. Complete details, including a link to a New Year Init document and requirements for access to your new 2012-13 track will be emailed to you at a later date. Thank you. Behavior Changes in Zangle  11/29/2011 - 13:06  Effective Friday, December 2, 2011, the following Behavior Incident Types will be added to Zangle: 02A_S Firearem-Pos/Sold/Furn* 02B_S Knife-Pos/Sold/Furn* 02C_S Explosive-Pos/Sold/Furn* 02D_S Dangers Obj-Pos/Sold/Furn* The Incident Types listed above are intended to replace 02G_S Weapn or Expl-Pos/Sld/Fur*. The 02G Incident Type will be removed from the list of Incident Types in Zangle Behavior History. Please refer to the Suspension Form, attachment 1 of Administrative Procedure 6290, for more information. If you have questions or concerns about suspensions or behavior policies and procedures, please contact the Placement & Appeal Department at (619) 725-5660. If you need assistance with using Zangle, please contact the ITSS Help Desk at their new number, (619) 209-HELP (4357). Thank you. December Zangle Training Calendar Now Available!  11/18/2011 - 09:08  The December Zangle Training Calendar is now available online. Click for Course Descriptions. Please register for all Zangle training classes using the ERO. Thank you. Updated instructions for printing Elem. Report Cards back-to-back using Windows 7  11/17/2011 - 12:28  Some schools recently received new computers with the Windows 7 Operating System. For Elementary Schools that want to print Report Cards back-to-back on one sheet of paper, you will now have to change your Printer Preferences before launching Zangle. Here is the link to the SBRC for Power Users Handbook version 2.4. In the new Handbook, please see pages 35-37 for Windows 7 users and pages 38-40 for Windows XP and Windows 2003 users. The instructions have not changed for Windows XP and Windows 2003 users. For questions, please contact the ITSS Help Desk at (619) 209-HELP (4357). Thank you. Elementary SBRC Class Standards Listing Report  11/02/2011 - 07:46  A problem has been reported when the TeacherConnection report Class Standards Listing is run using View Term Ending Marks for the Include Standards Marks parameter. The problem causes marks to show up in the wrong column on the report or marks to seem to be missing from the report. The solution is to run this report using the Entered As Of option for the Include Standards Marks parameter. You must enter a date for the As Of option; use the term end date. For the first cycle, that date is Nov. 4, 2011. OTHER REMINDERS: The first reporting period for the Standards-Based Report Card (SBRC) ends on November 4, 2011 for both traditional calendar and the single-track year-round calendar schools. The deadline for entry of marks by teachers is Monday, November 14, 2011, regardless of when Parent-Teacher conferences will be held. Remember to turn on the Elem. SBRC flag for all contacts who are to receive a report card. IT will again periodically update this flag for each student’s primary contact. If you have questions, please contact the IT Help Desk at 619-209-4357 (HELP). Thank you. Zangle: Secondary School Marks, Uploads, and Report Card Dates  10/18/2011 - 08:56  The IT department has received many inquiries in regards to semester marks. The dates below are informational only; no action is needed from your site at this time. No Charge for Postage - This school year, as was done in previous years, schools will not be charged for postage to mail secondary report cards. IT Email Notification - As in previous years, as each semester comes to a close, the site tech (Power User) at your school will receive an e-mail from the IT Department requesting specific information about your mark processing, uploads and report cards. If the site tech (Power User) does not receive an e-mail within two weeks of an end of each semester, they need to contact the IT Help Desk. Action Required Traditional Tracks 1st Semester Year Round Tracks 1st Semester Complete Upload and Report Card Parameters Input Form and respond to the IT e-mail. January 18, 2012 February 06, 2012 Run Mark Processing to post your grades to history in Zangle by 3:00 PM February 01, 2012 February 15, 2012 Send an e-mail to IT by 3:00 PM that your post to history has successfully completed and is correct. February 01, 2012 February 15, 2012 Mailer report cards will go to the mail room by February 13, 2012 February 22, 2012 Hand out report cards, and site copies will be available for pick up or given to the mail room for truck distribution to sites by February 14, 2012 February 24, 2012 Mailer report cards should go to the post office by February 15, 2012 February 23, 2012 Students should begin to see mailer report cards by February 16, 2012 February 24, 2012 Action Required Traditional Tracks 2nd Semester Year Round Tracks 2nd Semester Complete Upload and Report Card Parameters Input Form and respond to the IT e-mail. June 02, 2012 July 03, 2012 Run Mark Processing to post your marks to history in Zangle by 3:00 PM June 15, 2012 July 25, 2012 Send an e-mail to IT by 3:00 PM that your post to history has successfully completed and is correct. June 15, 2012 July 25, 2012 Mailer report cards will go to the mail room by June 25, 2012 Aug 02, 2012 Hand out report cards, and site copies will be available for pick up or given to the mail room for truck distribution to sites by June 26, 2012 Aug 02, 2012 Mailer report cards should go to the post office by June 27, 2012 Aug 04, 2012 Students should begin to see mailer report cards by June 28, 2012 Aug 05, 2012 If you have questions about Zangle Mark Reporting or report cards, please contact the ITSS Help Desk at their new number, (619) 209-HELP (4357). Thank you. Do you use Query Writer? Check out these updates!  10/18/2011 - 08:10  The IT Department has made some recent changes to Query Writer. Please share this information with others at your school who use Query Writer. For more about Query Writer Reports, please attend a Zangle Reports training class. The next classes will be held on Friday, October 21st and Tuesday, November 8th from 8:00-11:00 AM at the Fremont Training Center in Old Town. Please use ERO to register for these and all other Zangle and PeopleSoft classes. SDCS Active Students – This view includes a new field to display Siblings for each student. The Siblings column will provide a comma-delimited list of list all actively enrolled students who are in the same “household” in Zangle. SDCS Master Schedule – This view includes new fields to display Course Department and Course Department Code. SDCS Section Attendance – This view includes new fields to display Beginning Time, Ending Time, Total Minutes w/o Passing, and School Phone. SDCS Student Editor – This view includes a new field to display Siblings for each student. The Siblings column will provide a comma-delimited list of list all actively enrolled students who are in the same “household” in Zangle. SDCS Student Schedule 3 View – This view includes new fields to display Student Programs and Program Remarks. The Student Programs column will provide a comma-delimited list of all active Program History entries for each student. The Program Remarks column will provide a list of any remarks entered for active programs. SDCS Student Schedules – NEW! This is a new view to provide information about student schedules in a “flattened” format, showing one-row-per-student. To see the 100 fields in this new view, click here. Not sure which view to use? The View Hunter web site can help you to find the view that’s right for you! The View Hunter web site provides you with a list of all Query Writer views, which fields are included in each view, and allows you to search for views with a given field. If you need assistance with using Zangle, please contact the ITSS Help Desk at their new number, (619) 209-HELP (4357). Thank you. SBRC Default Dates for Mark Reporting Window and Expected OPL Marks Loaded for Elementary Schools  10/14/2011 - 12:35  IT has loaded the default dates for the Zangle Web Administrator Mark Reporting Window for district Elementary schools based on the dates in the 2010-11 Administrative Circular #73 from April 5, 2011. Charter schools need to set up their own dates based on their specific calendar. Please review Administrative Circular #73 for information about all reporting period dates for the 2011-12 school year. Pay particular attending to the Deadline for Grade Entry date for each reporting period. The first reporting period for the Standards-Based Report Card (SBRC) ends on Friday, November 4, 2011, for both traditional calendar and single-track calendar schools. The deadline for entry of marks by teachers is Monday, November 14, 2011, regardless of when Parent-Teacher conferences will be held. Your school may set a mark entry deadline a bit earlier for teachers than the deadline in the circular for teachers to allow time for verification of marks before the deadline. However, the marks given by teachers are to show student progress towards meeting standards as of the last day of the reporting period. This is important so that marks given across the district will reflect student progress after the same number of instructional days. IT will load the Expected OPL mark (XOPL) into Zangle TeacherConnection on Friday, October 14, 2011. Teachers should not enter or change any marks for Expected OPL! The XOPL will be loaded for students who are active on October 14, 2011 and scheduled into a class with an actual teacher’s name as opposed to a ZZ teacher. (Students assigned to classes with a ZZ teacher will not have their XOPL loaded to the SBRC.) REP was loaded for students who have been reclassified as English Proficient. The Elem. SBRC flag for each student’s primary contact was also updated. When enrolling students, remember to turn on the Elem. SBRC flag for all contacts receiving a report card who do not live at the same address. IT will again periodically update this flag for each student’s primary contact. The IT Training Team has produced a set of SBRC tutorials for both Elementary Power Users and for Teachers. Go to the SBRC eLearning webpage to watch any or all of these instructional tutorials. If you have questions, please contact the IT Help Desk at 619-209-4357 (HELP). Thank you. Zangle Mark Reporting Training for Secondary Schools  10/14/2011 - 12:08  Today is the sixth week of the term, and most secondary schools (including K – 8s) are in the midst of preparing Progress Reports. If you’ve the missed the recent two-part Zangle Mark Reporting trainings, don’t despair. IT Training is offering more two-part training sessions at the Fremont Training Center in Old Town! Monday & Tuesday, October 17th & 18th from Noon – 3 PM in Bungalow 6 Tuesday & Wednesday, October 25th & 26th from Noon – 3 PM in Bungalow 5 Thursday & Friday, November 3rd & 4th from 8 – 11 AM in Bungalow 6 Please register for training via ERO.