Elementary Cycle 2 SBRC Processing  02/08/2012 - 08:12  2011-12 SBRC DATES: Review 2010-11 Administrative Circular #73 from April 5, 2011 and the “SBRC Default Dates for Mark Reporting Windows and Expected OPL Marks Loaded for Elementary Schools” blog entry dated 10/14/2011 on the Zangle Training homepage for information about the SBRC reporting dates for this year. Pay especial attention to the “Deadline for Grade Entry” dates, as the marks must be entered and verified by that date. IT reviewed the dates that are in the database, and for some non-charter schools, changed the dates that were there as they did not conform to the deadline. For schools on the district Traditional calendar, the end date for the second reporting period (Cycle 2) is March 2, 2012; the deadline for marks to be entered and verified is March 12, 2012. For Single Track Year-Round schools, the report period end date is March 16, 2012, and the deadline for verified marks is March 26, 2012. Your school may set the mark entry deadlines a bit earlier (but not later) than those dates to allow time for verification and changes. CYCLE 1 MARKS COPIED FORWARD: IT will copy marks from Cycle 1 to Cycle 2 late in the day on Wednesday, Feb. 15, 2012, for schools on a traditional calendar and late in the day on Wednesday, Feb. 29, 2012, for schools on a year-round calendar. Marks will only be copied forward if the student is at the same school in the same course (E1-M is not the same as E1-SM) with the same teacher, and the teacher is not one of the placeholder teachers. EXPECTED OPL MARKS FOR CYCLE 2: Remember that teachers should not enter or change any mark for the Expected OPL (EL.XOPL). IT will load the mark from the English Learner data when the Cycle 1 marks are copied forward. REPORT SETTINGS: Make sure that whoever will actually print the report cards is in the Elem. SBRC permission set. IT will refresh the standard district report settings for the report card late in the day on Wednesday. The report settings will only be pushed to people in that permission set. CONTACTS: Remember to turn on the Elem. SBRC flag for all contacts who are to receive a report card. IT will again periodically update this flag for each student’s primary contact. SBRC CLASS STANDARDS LISTING REPORT: Review the “Elementary SBRC Class Standards Listing Report” blog entry, dated 11/2/2011, on the Zangle Training homepage for information about running this report. DUPLEX PRINTING IN WINDOWS 7: Refer to the “Updated instructions for printing Elem. Report Cards back-to-back using Windows 7” blog entry, dated 11/17/2011, on the Zangle Training homepage for information about how to do this. TUTORIALS: The IT Training Team has produced a set of SBRC tutorials for both Elementary Power Users and for Teachers. Go to the eLearning webpage to watch any or all of these instructional tutorials. For policy questions about SBRCs and marks, please contact Robert Grano’s office at (619) 725-7260. For questions about Zangle, please contact the ITSS Help Desk at (619) 209-HELP (4357). IT Secondary Grade Request Form – 1st Semester T-Track - YOUR RESPONSE IS REQUESTED  01/13/2012 - 07:16  IMPORTANT: Please read this form carefully and reply to Jean Gallenson by 5:00 PM on Wednesday, January 18, 2012. A reminder went out on 10/18/2011 regarding marks, uploads and report card dates for 1st and 2nd semester 2012. Below this form explains the responsibilities for both the Sites and IT on processing T-Track 1st semester marks. Please print and read in its entirety. The following IT Secondary Grade Request Form must be completed by all sites that have grades/marks in Zangle: ================================== Upload and Report Card Parameters Input Form School Name: ____________________________________ Location Number: ________ Site Tech name: _______________________________________________________________ Site Tech phone number, including area code and extension: ____________________________ Site Tech fax number, including area code: __________________________________________ Site Tech e-mail address: ___________________________________ Date you expect marks to be posted to Zangle history: ____________ (MM/DD/YYYY) (Must be posted by 3 pm, February 01, 2012) Zangle Term Code _____(Ex: S1, Q2, Q4S, X3S etc) Charter School _______ (Yes or No) (District office will be absorbing the cost of printing and mailing report cards) 1. Do you want IT to print your report cards? ______ (Yes/No) 2. Do you want the district to mail report cards to parents? __________(Yes/No) Note: Please keep in mind that if your school has students with part-time enrollments at another school (e.g., iHigh), you must let the district print your report cards. Zangle report cards will only include your school’s courses. 3. Do you need an Office and/or Counselor copies? (Yes/No) If yes, in what order? Please enter (A, C, G, or NA) (Alpha, Counselor, Grade, Not Applicable) Office Copy _________ Counselor Copy __________ All School copies will be delivered to your site by school mail. IMPORTANT: Please read this form carefully and reply to Jean Gallenson (jgallenson@sandi.net) by 5:00 PM on Wednesday, January 18, 2012. Site responsibility: Complete form above and respond to Jean Gallenson by Wednesday, January 18, 2012. Run Mark Processing to post your marks to history in Zangle by 3:00 PM, Wednesday, February 01, 2012. Send an e-mail to Jean when your post to history has successfully completed and is correct by 3:00 PM, Wednesday, February 01, 2012. Optional: If IT is not printing SIS report cards for you, then print your report cards from Zangle. Please keep in mind that if your school has students with part-time enrollments at another school (e.g., iHigh), you must let the district print your report cards. Zangle report cards will only include student marks for courses taken at your school. IT responsibility: Verify that e-mail responses have been received from all sites that have secondary grade levels and are accurate. Prepare the SIS report card job. Process uploads to verify the transfer of marks from Zangle to SIS and notify sites of any errors. Process the SIS report card job. Print and distribute report cards. Dates of Printing and Delivery of Report Cards: Hand-out report cards and site-copies will be available for pick up or given to the mail room for truck distribution to sites by Tuesday, 02/14/2012. Mailer report cards will go to the mail room by Monday, 02/13/2012. Mailer report cards should go to the post office by Wednesday, 02/15/2012. Students should begin to see mailer report cards by Thursday, 02/16/2012. New Year Init scheduled for February 24th  12/15/2011 - 10:00  New Year Initialization, typically referred to as New Year Init, is an annual process that IT runs to create your school’s future track. All students from this year will be copied forward and bumped up by one grade level (with the exception of current 12th graders, who are not copied). New Year Init is run so you can prepare your master schedule and enroll students who will start school in the Fall. This year, New Year Init will run the weekend of February 24th. Please note that Zangle will be unavailable beginning at 4:00 p.m. on Friday, February 24th. All users will be asked to log out of Zangle before leaving work on February 24th, and the system will be down for a minimum of 24 hours. Users can check for availability beginning Saturday, February 25th at 4:00 PM. Although Zangle access cannot be guaranteed on this weekend, every effort will be made to minimize system downtime. Complete details, including a link to a New Year Init document and requirements for access to your new 2012-13 track will be emailed to you at a later date. Thank you. Behavior Changes in Zangle  11/29/2011 - 13:06  Effective Friday, December 2, 2011, the following Behavior Incident Types will be added to Zangle: 02A_S Firearem-Pos/Sold/Furn* 02B_S Knife-Pos/Sold/Furn* 02C_S Explosive-Pos/Sold/Furn* 02D_S Dangers Obj-Pos/Sold/Furn* The Incident Types listed above are intended to replace 02G_S Weapn or Expl-Pos/Sld/Fur*. The 02G Incident Type will be removed from the list of Incident Types in Zangle Behavior History. Please refer to the Suspension Form, attachment 1 of Administrative Procedure 6290, for more information. If you have questions or concerns about suspensions or behavior policies and procedures, please contact the Placement & Appeal Department at (619) 725-5660. If you need assistance with using Zangle, please contact the ITSS Help Desk at their new number, (619) 209-HELP (4357). Thank you. December Zangle Training Calendar Now Available!  11/18/2011 - 09:08  The December Zangle Training Calendar is now available online. Click for Course Descriptions. Please register for all Zangle training classes using the ERO. Thank you. Updated instructions for printing Elem. Report Cards back-to-back using Windows 7  11/17/2011 - 12:28  Some schools recently received new computers with the Windows 7 Operating System. For Elementary Schools that want to print Report Cards back-to-back on one sheet of paper, you will now have to change your Printer Preferences before launching Zangle. Here is the link to the SBRC for Power Users Handbook version 2.4. In the new Handbook, please see pages 35-37 for Windows 7 users and pages 38-40 for Windows XP and Windows 2003 users. The instructions have not changed for Windows XP and Windows 2003 users. For questions, please contact the ITSS Help Desk at (619) 209-HELP (4357). Thank you. Elementary SBRC Class Standards Listing Report  11/02/2011 - 07:46  A problem has been reported when the TeacherConnection report Class Standards Listing is run using View Term Ending Marks for the Include Standards Marks parameter. The problem causes marks to show up in the wrong column on the report or marks to seem to be missing from the report. The solution is to run this report using the Entered As Of option for the Include Standards Marks parameter. You must enter a date for the As Of option; use the term end date. For the first cycle, that date is Nov. 4, 2011. OTHER REMINDERS: The first reporting period for the Standards-Based Report Card (SBRC) ends on November 4, 2011 for both traditional calendar and the single-track year-round calendar schools. The deadline for entry of marks by teachers is Monday, November 14, 2011, regardless of when Parent-Teacher conferences will be held. Remember to turn on the Elem. SBRC flag for all contacts who are to receive a report card. IT will again periodically update this flag for each student’s primary contact. If you have questions, please contact the IT Help Desk at 619-209-4357 (HELP). Thank you. Zangle: Secondary School Marks, Uploads, and Report Card Dates  10/18/2011 - 08:56  The IT department has received many inquiries in regards to semester marks. The dates below are informational only; no action is needed from your site at this time. No Charge for Postage - This school year, as was done in previous years, schools will not be charged for postage to mail secondary report cards. IT Email Notification - As in previous years, as each semester comes to a close, the site tech (Power User) at your school will receive an e-mail from the IT Department requesting specific information about your mark processing, uploads and report cards. If the site tech (Power User) does not receive an e-mail within two weeks of an end of each semester, they need to contact the IT Help Desk. Action Required Traditional Tracks 1st Semester Year Round Tracks 1st Semester Complete Upload and Report Card Parameters Input Form and respond to the IT e-mail. January 18, 2012 February 06, 2012 Run Mark Processing to post your grades to history in Zangle by 3:00 PM February 01, 2012 February 15, 2012 Send an e-mail to IT by 3:00 PM that your post to history has successfully completed and is correct. February 01, 2012 February 15, 2012 Mailer report cards will go to the mail room by February 13, 2012 February 22, 2012 Hand out report cards, and site copies will be available for pick up or given to the mail room for truck distribution to sites by February 14, 2012 February 24, 2012 Mailer report cards should go to the post office by February 15, 2012 February 23, 2012 Students should begin to see mailer report cards by February 16, 2012 February 24, 2012 Action Required Traditional Tracks 2nd Semester Year Round Tracks 2nd Semester Complete Upload and Report Card Parameters Input Form and respond to the IT e-mail. June 02, 2012 July 03, 2012 Run Mark Processing to post your marks to history in Zangle by 3:00 PM June 15, 2012 July 25, 2012 Send an e-mail to IT by 3:00 PM that your post to history has successfully completed and is correct. June 15, 2012 July 25, 2012 Mailer report cards will go to the mail room by June 25, 2012 Aug 02, 2012 Hand out report cards, and site copies will be available for pick up or given to the mail room for truck distribution to sites by June 26, 2012 Aug 02, 2012 Mailer report cards should go to the post office by June 27, 2012 Aug 04, 2012 Students should begin to see mailer report cards by June 28, 2012 Aug 05, 2012 If you have questions about Zangle Mark Reporting or report cards, please contact the ITSS Help Desk at their new number, (619) 209-HELP (4357). Thank you. Do you use Query Writer? Check out these updates!  10/18/2011 - 08:10  The IT Department has made some recent changes to Query Writer. Please share this information with others at your school who use Query Writer. For more about Query Writer Reports, please attend a Zangle Reports training class. The next classes will be held on Friday, October 21st and Tuesday, November 8th from 8:00-11:00 AM at the Fremont Training Center in Old Town. Please use ERO to register for these and all other Zangle and PeopleSoft classes. SDCS Active Students – This view includes a new field to display Siblings for each student. The Siblings column will provide a comma-delimited list of list all actively enrolled students who are in the same “household” in Zangle. SDCS Master Schedule – This view includes new fields to display Course Department and Course Department Code. SDCS Section Attendance – This view includes new fields to display Beginning Time, Ending Time, Total Minutes w/o Passing, and School Phone. SDCS Student Editor – This view includes a new field to display Siblings for each student. The Siblings column will provide a comma-delimited list of list all actively enrolled students who are in the same “household” in Zangle. SDCS Student Schedule 3 View – This view includes new fields to display Student Programs and Program Remarks. The Student Programs column will provide a comma-delimited list of all active Program History entries for each student. The Program Remarks column will provide a list of any remarks entered for active programs. SDCS Student Schedules – NEW! This is a new view to provide information about student schedules in a “flattened” format, showing one-row-per-student. To see the 100 fields in this new view, click here. Not sure which view to use? The View Hunter web site can help you to find the view that’s right for you! The View Hunter web site provides you with a list of all Query Writer views, which fields are included in each view, and allows you to search for views with a given field. If you need assistance with using Zangle, please contact the ITSS Help Desk at their new number, (619) 209-HELP (4357). Thank you. SBRC Default Dates for Mark Reporting Window and Expected OPL Marks Loaded for Elementary Schools  10/14/2011 - 12:35  IT has loaded the default dates for the Zangle Web Administrator Mark Reporting Window for district Elementary schools based on the dates in the 2010-11 Administrative Circular #73 from April 5, 2011. Charter schools need to set up their own dates based on their specific calendar. Please review Administrative Circular #73 for information about all reporting period dates for the 2011-12 school year. Pay particular attending to the Deadline for Grade Entry date for each reporting period. The first reporting period for the Standards-Based Report Card (SBRC) ends on Friday, November 4, 2011, for both traditional calendar and single-track calendar schools. The deadline for entry of marks by teachers is Monday, November 14, 2011, regardless of when Parent-Teacher conferences will be held. Your school may set a mark entry deadline a bit earlier for teachers than the deadline in the circular for teachers to allow time for verification of marks before the deadline. However, the marks given by teachers are to show student progress towards meeting standards as of the last day of the reporting period. This is important so that marks given across the district will reflect student progress after the same number of instructional days. IT will load the Expected OPL mark (XOPL) into Zangle TeacherConnection on Friday, October 14, 2011. Teachers should not enter or change any marks for Expected OPL! The XOPL will be loaded for students who are active on October 14, 2011 and scheduled into a class with an actual teacher’s name as opposed to a ZZ teacher. (Students assigned to classes with a ZZ teacher will not have their XOPL loaded to the SBRC.) REP was loaded for students who have been reclassified as English Proficient. The Elem. SBRC flag for each student’s primary contact was also updated. When enrolling students, remember to turn on the Elem. SBRC flag for all contacts receiving a report card who do not live at the same address. IT will again periodically update this flag for each student’s primary contact. The IT Training Team has produced a set of SBRC tutorials for both Elementary Power Users and for Teachers. Go to the SBRC eLearning webpage to watch any or all of these instructional tutorials. If you have questions, please contact the IT Help Desk at 619-209-4357 (HELP). Thank you. Zangle Mark Reporting Training for Secondary Schools  10/14/2011 - 12:08  Today is the sixth week of the term, and most secondary schools (including K – 8s) are in the midst of preparing Progress Reports. If you’ve the missed the recent two-part Zangle Mark Reporting trainings, don’t despair. IT Training is offering more two-part training sessions at the Fremont Training Center in Old Town! Monday & Tuesday, October 17th & 18th from Noon – 3 PM in Bungalow 6 Tuesday & Wednesday, October 25th & 26th from Noon – 3 PM in Bungalow 5 Thursday & Friday, November 3rd & 4th from 8 – 11 AM in Bungalow 6 Please register for training via ERO. Course Information in Zangle and “4100 Course Listing” in Query Writer!  10/13/2011 - 07:10  IMPORTANT: The legacy “4100 Listing” has been retired, and Zangle is now the “system of record” for course information. The IT Department has created a new Course view and Query Writer report to provide schools with course information. Anyone who uses Query Writer should be made aware of these changes. SDCS Course Information – NEW! This is a new Query Writer view providing information about courses. To see the fields available in this view, click here. A report, *Course Listing – Active District Courses has also been created and is available in the System Query Writer module (System > Reports > System Query Writer). Use this new Query Writer report instead of the old “4100 Listing”. To see courses available for a specific track, use the Zangle “Course Directory” report. The Course Directory report is available on the Scheduling Reports Menu (Scheduling > Reports). The new *Course Listing – Active District Courses report has been configured to provide the same information as the 4100 Listing, as much as possible. The defaults for this report are to show only courses that are active, and that are not for charter schools (i.e. “district” courses). It will prompt for “Base Course”: this allows you to choose whether to include every version of a course (dot-2, C, Q, etc.) or just the “base” course numbers (the 4-digit course numbers). To get just the “base” courses, enter “Y”; to get all versions of all courses check the “All” box. The report is sorted by department and course number. You might want to make a version sorted by course description. Remember that not all courses on the list are available to be taught at your school – use the “Course Directory” report to see that information. If you have the capability to create PDF’s, you may want to create this report as a PDF and make it available to others at your school. Some of the columns on the new report are: Dp – department Lo / Hi – lowest and highest grade levels for which the course is recommended Pd / Tm – the number of periods per day and terms per year for which the course should be scheduled Post – whether or not marks for the course would normally be posted to Academic History Sbj – subject code / SDCS graduation requirement area course meets a-g – the UC/CSU a-g subject area the course counts towards currently Exc – “Y” = course is excluded from grade suppression Max – indicates the maximum credit that can be earned for the course Wgt – whether or not (Y/N) course earns weighted credit Grad – credit awarded towards graduation GPA – credit value of course for GPA calculations Dist, Site, Pilot, Smr, Onln, Chtr, OOD, CmpLit, ESL, Prep, Hnr, AP, IB, ROP, CTec – course categories; respectively: District-wide, Site-adopted, Pilot, Summer Only, Online, Charter school course, Out-of-district course, Computer Literacy, ESL, College Prep, Honors, AP, IB, ROP, Career Technical The “Year Course” flag is not available in Zangle and so is not on the report, although many of those courses will have “Y” in the “Exc” (“Exclude from Grade Suppress”) column. “Multiple Credit Allowed” from the 4100 listing has been replaced by “Max” (“Max Take”) in Zangle. In Mainframe, it was only an indicator of whether or not a course could be taken more than once for credit. In Zangle, it actually limits the amount of credit a student will have in Academic History for a course. Note the addition of the UC/CSU a-g requirement area for each course. Remember this is only a guideline, and UC and CSU will ultimately determine how courses on students’ Transcripts are accepted. Use the new view to create your own reports to: Get just “base” courses or all versions of courses Filter out charter school courses, summer school only courses, etc. Select only AP, Honors, college prep, weighted, etc. courses Find courses that meet specific graduation requirement areas (Subject) or specific UC a-g areas For assistance with using Query Writer, please contact the ITSS Help Desk at 619-209-4357 (HELP). Behavior Changes in Zangle  10/11/2011 - 10:13  Effective Wednesday, October 12, 2011, a new Behavior Incident Type will be added to Zangle: 15D_S Bullying-incl. electronic (engaged in an act of bullying, including, but not limited to, bullying committed by means of an electronic act). If you have questions or concerns about suspensions or behavior policies and procedures, please contact the Placement & Appeal Department at (619) 725-5660. If you need assistance with using Zangle, please contact the ITSS Help Desk at their new number, (619) 209-HELP (4357). Thank you. Attendance Code used for students in grades 7-12 without Tdap booster beginning Friday, October 7th  10/05/2011 - 08:34  Beginning Friday, October 7th, students in grades 7 through 12 in the San Diego Unified School District who have not provided proof that they have received the whooping cough/pertussis vaccine (Tdap) booster immunization shots will be excluded from their school. Assembly Bill (AB) 354 required students to provide proof that they had the Tdap booster shot by the time school began; and then Senate Bill (SB) 614 (Kehoe) set an extension of one month past the start of school. Absences due to non-compliance with the law must be coded with the “O” code. This is the only approved use of the “O” code for this year—it should not be used for any other absence reason. By setting this absence reason as a unique code, this allows sites with students who have been excluded to continue to track their attendance. Follow up can be done to ensure that the students return to school as soon as possible. If you have any questions, please contact Pupil Accounting at (619) 725-7575; or you can e-mail Dee Slieff at dslieff@sandi.net. Cal-SAFE program in Zangle  10/03/2011 - 10:00  Effective Wednesday, October 5, 2011, a change will be made to the way Cal-SAFE program participation is entered in Zangle. The two existing programs, Cal-SAFE Expectant Teens and Cal-SAFE Parenting Teens, will no longer be used. Instead, a new program, Cal-SAFE, will be created. Any existing Program History records for Cal-SAFE Expectant Teens or Cal-SAFE Parenting Teens will be closed as of 09/01/2011. The Cal-SAFE Department will be responsible for entering new Cal-SAFE records in Program History. It is important for schools to understand that the Cal-SAFE program should only be entered in Zangle by the Cal-SAFE Department. Schools should not enter the Cal-SAFE program. If you have questions or concerns about the Cal-SAFE program, please contact Lidia Leon, Program Resource Teacher, at 858-496-1908 or lleon@sandi.net. If you need assistance with using Zangle, please contact the ITSS Help Desk at their new number,(619) 209-HELP (4357). Thank you. Attendance for Friday, September 9, 2011 - Day of the Power Outage  09/28/2011 - 07:08  Effective Thursday, September 29, 2011, the following changes will be made to Zangle for all schools closed Friday, September 9th due to the power outage: 1. Any attendance entered for Friday, September 9, 2011 will be removed. 2. School track calendars will be updated to indicate that students did not attend school on Friday, September 9, 2011. If you have questions about attendance, please contact Pupil Accounting at(619) 725-7500. If you need assistance with using Zangle, please contact the ITSS Help Desk at their new number,(619) 209-HELP (4357). Thank you. Approximately 1100 students were no-show dropped by IT  09/14/2011 - 09:32  Last night the IT Department no-show dropped 1,135 students who have not attended school yet this year. Any non-Special Day Class student who was marked Unverified Absence (A) for all scheduled periods from September 6, 2011 through September 13, 2011 or was without a schedule was dropped by IT. What you need to do now: If you have not done so, read the No-Show Drop Guide (PDF). If these students show up at your school, re-enroll them (find them in the district search) and delete the no-show record created by IT. Run the *No-Shows—Dropped by IT report to see which students were no-show dropped by IT. This is a Query Writer report in the Enrollment module. This report might give multiple lines per student; it is designed to list all of the contacts for each student. This way you can follow-up and contact the no-shows if necessary. Note: You must change the system date to 9/5/11 before running this report. Otherwise you will get a message that says “Query did not return any rows,” or you will not get complete results. (You can also run the *No-Shows—Dropped by School report to see the students your school dropped.) Be aware that IT will run this process again at 5:00 pm on Thursday, September 15, 2011 for Special Day Class students. If you have questions about any of the information in this email or about using Zangle, please contact the ITSS Help Desk at their new number, (619) 209-HELP (4357). Thank you. Please read the No-Show Drop Guide today--IMPORTANT  09/13/2011 - 07:30  The IT Department is going to No-Show Drop any non-Special Day Class students on Tuesday, September 13, 2011 at 5:00 pm and Special Day Class students on Thursday, September 15, 2011 at 5:00 pm. Any students who were marked Unverified Absence (A) for all scheduled periods from September 6 through September 13 (or September 15 for Special Day Class students) will be No-Show dropped by IT. Any students without a schedule will also be No-Show Dropped. IMPORTANT! There are some things that you need to handle at the school before IT runs the process to drop No-Shows. Please read the No-Show Drop Guide (PDF), which describes what IT is going to do, outlines what you need to do at the school, and provides answers to general questions. Please pay specific attention to page 4. The contents of the guide are listed below. Overview (p.1) What is IT going to do? (pp.2-3) Drop any students who are not Special Day Class students (9/13/11) Drop Special Day Class students (9/15/11) Delete schedules for the no-show students Example of what you will see in Student Editor Change no-shows entered incorrectly by schools What do schools need to do? (p.4) Schedule any unscheduled students Drop the no-show students who will not be part of IT’s process Be aware of the students who were no-show dropped by IT Questions and Answers (pp.5-6) If you have questions about any of the information in this email or about using Zangle, please contact the ITSS Help Desk at their new phone number, (619) 209-HELP (4357). Thank you. Zangle Opening of School 2011-12 Reminders  08/29/2011 - 14:17  Who do I call for help? ITSS Help Desk is available to assist you with questions or issues you may encounter. Please contact us at 619-209-HELP (4357), Monday – Friday, from 7:00 AM to 5:00 PM. Documentation is available to help you with the various issues and tasks involved with opening of school. These guides can be found on the Zangle Training website, under Job Aids: Opening of School Guide for Power Users, No-Show Drop Guide, Submitting Daily Student Counts. Master Schedule: Please make sure your master schedule is ready for opening of school. For help with your master schedule, please refer to the Learn and Download page on our Zangle Master Schedule Website and the Master Schedule online tutorials. Students without Schedules: Verify that you have no unscheduled students. The attached excel file includes information about the number of enrolled students and the number of scheduled/unscheduled students for each school/track. There are a variety of ways to identify students with no classes in their schedule. Note: Use the dynamic groups to filter Zangle reports (using the Select tab). You can also filter by the dynamic groups in banner applications: Unscheduled Period Report (Scheduling module) Students with no schedules (Dynamic group) Students with no course requests (Dynamic group) Unscheduled Course Request Report (Scheduling module) Students with unscheduled course requests (Dynamic group) Track Editor will be locked on Friday, September 2, 2011. All changes to your track configuration and setup must be completed by 4:00 P.M. on this date. Be sure that all of your bell schedules have been set up, “Count Passing” is set, a default bell schedule has been selected, and each day has the correct bell schedule assigned. Be sure that your cycle days have been correctly assigned and locked. Be especially careful to check cycle days following holidays or other non-standard days (such as “test days”). If you change any cycle days, be sure to Recalculate your calendar, and check the results! Remote Transfer is available to enroll a student who is at your school (yet still enrolled at another school). After Friday, September 9, 2011, Remote Transfer will no longer be available. Bell Schedules must be defined and assigned to the appropriate days in the track calendar. The Track Editor will be locked on Friday, September 2, 2011. Please be certain that you have identified a default bell schedule for your track. Check that “Count Passing” is turned on for all periods except for one Lunch time. Cycle Days must be defined and assigned to the appropriate days in the track calendar. The Track Editor will be locked on Friday, September 2, 2011 so the cycle days must be accurate before that date. Cycle Days should typically be locked in the track calendar, especially for days after holidays or after days when your school is not in session. Be sure to check that the school days following holidays or non-standard days got set correctly. Credit Distribution Report: Run the Credit Distribution report to ensure that the correct number of credits will be awarded for each term! If there were problems last year, the problems may still exist unless your school made a new master schedule. Enrollment Start Date: Remember to use your track’s Year Begin date as the enrollment start date. For most schools and tracks this will be Monday, September 5, 2011. IT will be running a process over the weekend of September 3, 2011 to update enrollment start dates. Schedule Start Date: Student schedules must start (and end) on days when students are at school. Use your track’s Term Begin date as the student schedule start date for students who will start class on the first day of school. For most schools and tracks this will be Tuesday, September 6, 2011. If you have questions about any of the information in this email or about using Zangle, please contact the ITSS Help Desk at their new number,(619) 209-HELP (4357). Thank you. Changes to StudentConnection login  08/26/2011 - 09:53  Effective Friday, September 2, 2011, a change will be made to StudentConnection. Students will only be able to access StudentConnection using their Active Directory (AD) username and password. Student AD passwords are accessible to power users and site techs in the Confidential Student AD Passwords report, which can be found in ZangleConnection Reports, under the category of Administrator Reports, General Student Reports. Schools will still be able to use the *StuConnect Paswrds (by HS Eng) report, in Query Writer. The SDCS Student Password View, in Query Writer, will be modified to include the student AD username and password. However, this Query Writer view will be phased out, or removed, in the future. The new web site address for StudentConnection is https://zangle.sandi.net/studentconnect/ Please take a moment to update the Bookmarks or Favorites in your web browser. The old web site address (https://dwa.sis.sandi.net/studentconnect/) will continue to work, redirecting users to the new web site address. If you need assistance with using Zangle, please contact the ITSS Help Desk at their new number,(619) 209-HELP (4357). Thank you. Secondary Grade Suppression Process Being Run August 22, 2011 at 5 PM  08/23/2011 - 06:59  Now that summer school is done, IT will run the process to apply grade suppression to the marks for all students who: have secondary a mark in Academic History in the summer school database or have a primary enrollment for this fall, in grade 7 or above IT will also be deleting the GPA History for these students to ensure that it gets recalculated to reflect grade suppression. NOTE FOR HIGH SCHOOL REGISTRARS: After you’ve finished all marks clean up from this summer and recalculated the cumulative GPAs for your students, be sure to run the Query Writer extract to capture the data for CalGrant scholarships. You must do this before any marks for this fall get entered into Academic History, otherwise the cumulative GPAs might not be correct for CalGrant purposes. Changes to the ZangleConnection login page  08/18/2011 - 09:09  Effective Monday, August 22, 2011, the ZangleConnection login page will have a new look and a new web site address at zangle.sandi.net. Please take a moment to update the Bookmarks or Favorites in your web browser. The old web site address (https://dwa.sis.sandi.net/zangleconnect/) will continue to work, redirecting users to the new web site address. A preview of the new login page is shown in the screenshot below. The new login page is intended to make it easier for teachers and other users to login to ZangleConnection during the regular school year, as well as during summer school. Users will also see helpful links to training resources and eLearning tutorials. If you need assistance with using Zangle, please contact the ITSS Help Desk at their new number, 619-209-HELP (4357). Thank you. Enter the Home Language Survey information for Kindergarten students  08/15/2011 - 10:20  This message is being sent on behalf of the Office of Language Acquisition about the Home Language Survey (HLS). Many students, especially those in kindergarten, do not have HLS data in Zangle. If students do not have HLS data in Zangle, pre-coded CELDT labels for those students will not be available for your site and you will need to hand-grid the demographic information for each test booklet. Please run the *Missing Home Language Survey Data report in Student Query Writer to see which kindergarten students are missing HLS information at your school. Please enter the HLS information for these students by the end of the day on Friday, September 16, 2011. IMPORTANT! All Elementary schools need to enter the Home Language Survey information for Kindergarten students, including those students who were previously enrolled in Zangle for Pre-K. Please review these six key points about the Home Language Survey. Schools may also wish to run the Student Query Writer report, *Home Language Survey Information, to see HLS information for other students at your school. Effective Friday, August 19, 2011, the IT Department will remove any Home Language Survey information mistakenly entered for actively enrolled Pre-K students. In addition, IT will remove the Home Language and Primary Language for actively enrolled Pre-K students. If you have any questions regarding the Home Language Survey, please call Bonnie Doherty at 619-725-7264. If you have questions about using Zangle to enter information, please contact the IT Help Desk at their new number, (619) 209-HELP (4357). Thank you. Zangle unavailable 8/13 for hardware maintenance  08/09/2011 - 14:38  Zangle will be unavailable from 5:00 PM on Saturday, August 13, 2011 until 8:00 AM on Sunday, August 14, 2011. Every effort will be made to minimize system downtime. Thank you. New Guidelines on ZZTeachers in the Master Schedule.  08/03/2011 - 07:35  Beginning in 2011-2012, ZZTeacher entries in the master schedule must be updated to a known instructor by September 30 each school year. Ideally, every course in the master schedule must have an identifiable instructor with a district employee ID. Only the following courses will be allowed to use ZZTeachers beyond September 30th: Courses taught by non-district and non-charter school employees who do not have district employee IDs (e.g., community college courses). Sections used solely for scheduling purposes: there is no staff person assigned to oversee students during these time periods. These entries are not real classes and are used by the school only to track student whereabouts during a specific period (e.g., Lunch). Please see the table below for guidance on using specific ZZTeacher codes in Zangle. For questions or assistance, contact the ITTS Help Desk at 619.209.HELP. ZZ Teacher Codes in Zangle Faculty Name Faculty ID Type Use ZZTeacher A through ZZTeacher Z zzteachera through zzteacherz Placeholder May be used as placeholder instructor until 9/30 each school year. Must be replaced by a known instructor, or if applicable, by one of the three Special ZZ faculty entries below. Continued use beyond 9/30 will be flagged as a master schedule error. Note: To view ZZTeacher placeholders in your master schedule, run the Zangle Scheduling Query Writer report “Master Schedule – ZZ Teacher Placeholders.” NonClass ScheduleOnly ZZNonClass*new* Special May be used beyond 9/30 each school year. For master schedule entries that are not real classes and used only for scheduling purposes, such as Lunch if you use a course called Lunch. Grant Funded ZZGrantTch*new* Special May be used beyond 9/30 each school year. For externally funded instructors who are not district nor charter school employees and who do not have district employee IDs. Community College ZZCollTch*new* Special May be used beyond 9/30 each school year. For community college instructors who do not have district employee IDs.