Zangle | San Diego Unified School District

The district’s student Active Directory password policy has changed and will be implemented during the two week period beginning August 2.

All students who will be in the third grade through sixth grade in September will have their passwords changed to the CVCNNNCVC format: consonant vowel consonant followed by 3 numbers followed by consonant vowel consonant; one of the letters will be capitalized.

All students who will be in the second grade in September will be given a password of the following format: StudentMMDD, where MM is the student’s birth month and DD is the student’s birth day of the month e.g. “Student0805”.

Any student in grades seven through twelve whose current AD password is not of the form CVCNNNCVC will have that password changed to one of the CVCNNNCVC format.

Students who had passwords of any form other than CVCNNNCVC format and are not in the second grade will have their passwords changed.

Students affected by this new policy need to contact their teacher or counselor to obtain their new passwords.

Important: Any student trying to use a former password will no longer be able to once the password is changed. Students won’t be able to obtain their new passwords until school begins in September.

Any questions regarding this new policy should go to the IT help desk at 619.725.7500.

Attention Power Users: Today, Friday, July 30, 2010, you and your staff will need to log out of Zangle by 4:00 p.m. You will not have access to Zangle throughout the weekend of July 30th - August 1st. Summer School Production and ZangleConnection will also not be available during this weekend. During this time, the IT Department will run the Year End process. Other important information about this processed is summarized below:

• Make sure the bell schedules and cycle days are correctly entered for 2010-11. Pay special attention to cycle days following holidays, off-session days, testing days, and dates changed due to the furlough days. Spring semester for STYR secondary tracks begins on a Wednesday. We will be locking the Track Editor as part of the opening of school activities, in late August. Changes affecting instructional minutes must be submitted to Pupil Accounting.

• Faculty status records for the 2009-10 school year will be closed as part of the Year End process.

• New for this year, all 2009-10 12th graders will be given a new exit code of L99 with a description of “--”. This exit code is a place holder until this fall when the exit codes with be updated to a verified exit code (graduate/completer/dropout etc).

• Please make sure that anyone who handles enrollment and scheduling prints and reviews the one-page document titled Zangle Year End Fact Sheet (PDF). In addition to describing the Year End process, this fact sheet also calls out these important dates:

o July 30 - August 1: Year End is run. NO ZANGLE ACCESS THIS WEEKEND. This includes Zangle Summer School.
o August 2: All future students are active. 2010-11 will be the active school year.
o September 3 – 5: IT will run a process to change enrollment dates to 9/6/2010.
o September 6: The date you must use when enrolling students before the start of the academic year.
o September 7: The date you must use when scheduling students for classes before the start of the academic year.

If you have questions about the Year End process, please contact your IT On-Site Support representative. Thank you.

Attention Power Users: On Friday, July 30, 2010, you and your staff will need to log out of Zangle by 4:00 p.m. You will not have access to Zangle throughout the weekend of July 30 - August 1. Summer School Production and ZangleConnection will also not be available during that weekend. During this time, the IT Department will run the Year End process. Other important information about this processed is summarized below:

All Secondary Schools

Summer School Marks and Academic History

I.T. will be copying Summer School marks from the Summer School database (SS Production) back to the main database (Production) into permanent Academic History on August 6, 2010 and again on August 20, 2010. Only Summer School marks from this summer will be copied.

Until August 20, summer marks must be entered and maintained in the Summer School database. Beginning August 21, maintenance of summer marks must be done in the main (Production) database.
Note: Only the school that owns the student can make changes to Summer School marks in the main (Production) database.

For Summer Marks not collected via Mark Reporting
Final marks that are not collected via the Zangle Mark Reporting process must be manually entered directly into Academic History in the Summer School database. This applies to marks for the Apex credit recovery courses.

Until August 20, summer marks must be entered and maintained in the Summer School database. Beginning August 21, maintenance of summer marks must be done in the main (Production) database.
Note: Only the school that owns the student can make changes to Summer School marks in the main (Production) database.

Out of District Marks
Do not enter any marks for courses taken outside of SDUSD into the Summer School database even if they are for Summer School classes; these marks should be entered into the main database. If your school doesn’t own the student in the main database, be sure the mark gets sent to the school where the student will be enrolled in the fall.

Academic History in the Summer School Database
In preparation for copying the Summer School marks back to the main database, I.T. will be deleting all marks in the Summer School database that are not for this year’s Summer School term(s).

If counselors or other staff need to see student Summer School marks to correctly schedule students for the upcoming academic year, they can print or display the *Transcript Records for Summer School Students query. (Click Academic History; click Reports; select Academic History Query Writer.) Schools can also create their own Query Writer reports in the Summer School database using the SDCS Transcript Summer School view in Academic History Query Writer.

Summer Marks Upload Processing
Run Mark Processing and Post Marks to Academic History by noon on the last day of each Summer School session. Send an e-mail to Jean Gallenson jgallenson@sandi.net indicating that your marks have posted to history and they are ready for upload. You will receive an e-mail within a couple of hours with regard to the status of your upload. If you need to leave and you have not yet heard from Jean, be sure to send an emergency phone number where you or someone from your site can be contacted.

Latest dates to post marks to history and send Jean an e-mail:
– 1st session Middle Schools – by 7/23/2010 Noon
– High Schools – by 8/6/2010 Noon
– 2nd session Middle School – by 8/20/2010 Noon

Summer School Report Cards
All Middle and High School Summer School report cards will be mailed to students by IT. All Traditional Summer School students will begin to receive their report cards on 8/20/2010. Single Track Summer School students will begin to receive their report cards on 9/3/2010. School sites will receive their office copy (sorted in alphabetical order by student name) via school mail on approximately the same dates as when their students receive them.

Charter Schools, Continuation Schools (Garfield, Twain), and all other Schools
Enter and maintain Summer School marks (including marks for Apex courses) in the Summer School database (SS Production) up until August 20th . Use either the Zangle Mark Reporting process or enter marks directly in the Zangle Academic History application.

If you have questions about Summer School Mark Reporting or about Academic History, please contact your IT On-Site Support representative. Thank you.

Effective Friday, July 23, 2010, a change will be made to the way enrollment Notifications are sent in Zangle. Currently, certain staff members receive Notifications about newly enrolled, withdrawn, or transferred students at ANY school the staff member can see in Zangle. A change will be made to ensure staff will only receive enrollment Notifications if they belong to the appropriate permission set for the school where the student was enrolled, withdrawn, or transferred from.

Users must belong to one of the following permission sets at your school in order to receive enrollment Notifications about students at your location:

• Attendance / Enrollment Clerk
• Elem. Power User
• Enrollment Only
• Registrar
• Remote Withdraw Only
• Sec. Site Technician

In an effort to clean up older Notifications in Zangle, the IT Department will run a process on Friday, July 30, 2010 to remove all notifications prior to February 26, 2010.

If you have questions about Zangle, please contact your IT On-Site Support representative. Thank you.

Attention Power Users: On Friday, July 30, 2010, you and your staff will need to log out of Zangle by 4:00 p.m. You will not have access to Zangle throughout the weekend of July 30 – August 1. During this time, the IT Department will run the Year End process. This process does two things: (1) Closes all open student status records from the 2009-2010 school year, and (2) converts all future status records to “Primary of multiple” (M) status. Your future students will become active at this time. Beginning Monday, August 2, 2010 you may use the standard process when enrolling students. Please refer to the Zangle Enrollment Handbook for complete directions. NOTE: Summer School Production will also not be available during the weekend of July 30 – August 1.

Make sure 2010-11 bell schedules and cycle days are correct. Pay special attention to days following holidays, off-session days (including furlough days), and special cycle days (such as test days). The Track Editor will be locked again when school opens. All changes that affect instructional minutes must be submitted to Pupil Accounting. For assistance with editing or entering your school bell schedules and cycle days, please contact the Pupil Accounting department or your IT On-Site Support representative.

IMPORTANT! Power Users, please make sure that anyone who handles enrollment and scheduling prints and reviews the one-page document titled Zangle Year End Fact Sheet (PDF). In addition to describing the Year End process, this fact sheet also calls out these important dates:

As promised, new data validations will be added to Zangle to help prevent the CALPADS errors. Effective Friday, May 28, 2010, the following new data validations will be added:

The Zangle Summer School Setup Training for the T-Track schools has been postponed for two weeks because most schools don't have the necessary information for setting up their Master Schedule and scheduling students.

If you signed up for Zangle Summer School Setup Training scheduled for this week, you were automatically signed up for the corresponding days and times in two weeks.

On Friday, March 26, 2010, Zangle version 2009.3 was implemented. Since implementation, some new issues have arisen. This is a summary of those issues and possible workarounds.

If you have questions about these issues, please contact your IT On-Site Support representative.

THIS EMAIL WAS SENT TO ELEMENTARY ZANGLE POWER USERS AND NEED-TO-KNOW CONTACTS.

It’s almost the end of the traditional year! Here are some reminders about Standards-Based Report Cards.

REPORT CARD REPORT SETTINGS
Make sure that everyone who needs to print report cards is in the “Elem. SBRC” permission set. The default SBRC report settings will be refreshed on Friday, June 11, 2010, and will only be pushed to users in that permission set.

END-OF-YEAR MARKS
End-of-year marks will be copied forward from E02 to E03 on:
Tuesday, May 25, 2010 for traditional schools
Thursday, June 24,2010 for year-round schools
Teachers may enter end-of-year marks after these dates. Make sure all students are in the correct course before these dates!

Note: Marks are copied forward only for students who are at the same school, in exactly the same course, with the same teacher.
Important: To a computer, course E1-M First Grade - Mainstr Eng Clust is not the same course as E1-SM First Grade - SEI/MEC.

PROMOTE/RETAIN COMMENTS
Teachers should give all of their students one of the following comments:
45 – Student is promoted to the next grade level
46 - Student will be retained at same grade level

ELD MARKS
Teachers should not enter ELD marks for students who have been reclassified. Note that EL.XOPL is the Expected OPL. Just because a student’s Expected OPL is REP (Reclassified Fluent English Prof), it doesn’t mean the student has actually been reclassified. The student may need to have ELD marks entered.
For questions on reclassification and OPL, please contact the Office of Language Acquisition (OLA) at 619-725-7264.

IT recently learned that there was an error made in the calculation of Expected OPL for some students. The error resulted in students’ Expected OPL being a year less than it actually is. IT has corrected the error in the English Learner module and is correcting it in the SBRC. Final report cards will have the corrected value for E01 and E02. IT is confirming with the OLA office the correct calculation for the EL.XOPL for the end-of-year report card. Last year, it included the student’s enrollment for the school year and was what the student’s Expected OPL was at the opening of the new school year. We expect that we will use that same calculation this year and the EL.XOPL on the final report card will be what it will be in the fall – it will include the 2009-10 enrollment for the student.
Again, for questions about Expected OPL, please contact the OLA office at 619-725-7264.

DRA SCORES
DRA scores are not printed on the SBRC, so teachers should not enter these scores.

If you have any questions, please contact your On-Site Support representative or the Help Desk at 619-725-7500. Thank you.

Zangle Elementary Master Schedule Building training classes are now available. Before registering for a class, please watch the online tutorials for Elementary Master Schedule Building at http://old.sandi.net/zangle/readandlearn/elearning/emsb/index.asp.

You may be able to get the information you need from watching the tutorials. These mini-movies cover such topics as adding new faculty, creating a master schedule in Zangle, and adding students to classes. You can view them anytime and anywhere you have a computer with internet access.

For more information on Elementary Master Schedule Building, please review the Job Aid entitled Elementary Master Schedule Building for 10/11. Click here to open the Job Aid: https://old.sandi.net/zangle/readandlearn/jobaids/masterschedule/EMSB_Guidelines_2010.pdf

If after watching the tutorials and reviewing the Job Aid you still feel that some hands-on instruction would benefit you, please view the training calendar and register for a class on the Zangle Training webpage: http://www.sandi.net/zangle/training/. Please be sure to review the list of required materials to bring to class.

If you have any questions about Elementary Master Schedule Building, please contact your On-Site Support representative.

Effective Wednesday, May 19, 2010, ZangleConnection permissions will be modified for employees in the Counselor web role.

If you have questions about using reports in ZangleConnection, please contact your IT On-Site Support representative.

Effective Tuesday, May 18, 2010, the Enrollment Form report in Zangle will be updated to match the SDUSD Enrollment Form. The Enrollment Form report generates a pre-filled SDUSD Enrollment Form, using data from Zangle. The new version of the report will allow schools to print the pre-filled Enrollment Form in either English or Spanish.

NOTE: The district is mandating the use of the pre-filled form for continuing students. For blank copies of the SDUSD Enrollment Form, please continue to download those from http://www.sandi.net/enrollment/. The blank form on the web site is intended only for students who are new to the district.

The Enrollment Form report will print all students in English or Spanish based on the report options you select. Two new dynamic groups have been created in Zangle to assist with printing the Enrollment Form report in the appropriate language for parents:

Summer School training begins the week of May 24th for Traditional schools and the week of June 28th for Single Track schools. Please go to the Zangle training website to view the Summer School training calendar and sign up for classes.