RESOLVED: TeacherConnection Marks tab Errors  04/25/2013 - 07:23  Yesterday, Thursday 4/24/13, multiple secondary schools reported errors in TeacherConnection after clicking the Markstab. This issue has been resolved. Thank you for your patience and understanding as we worked to resolve this. If you have any questions or comments, please contact the IT Help Desk at (619) 209-HELP. TeacherConnection Marks tab Errors  04/24/2013 - 13:09  Multiple secondary schools have reported errors in TeacherConnection today after clicking the Marks tab. IT is aware of the problem and working on a solution. Thank you for your patience and understanding as we work to resolve this. If you have any questions or comments, please contact the IT Help Desk at (619) 209-HELP. Changes to permissions in Zangle FrontOffice  02/26/2013 - 10:49  Effective Friday, March 1, 2013, permissions in Zangle FrontOffice will be updated.  Please note that users in the following permission sets will be impacted: Counseling Secretary Counselor Counselor Independent Study DWA Staff - Dist. Elem. Power User Head Counselor Principal Sec. Scheduling only Sec. Site Technician Vice Principal Due to the implementation of PowerSchool, Zangle users will no longer have access to the following applications: Course Requests Loader Loader Rules Mass Requests Master Builder Section Linking If you have questions about Zangle, please contact the ITSS Help Desk at (619) 209-HELP (4357). Thank you. Please Log out of Zangle by 4:00 PM Today - Friday, February 22nd !  02/22/2013 - 12:47  This is a reminder that the IT Department will run New Year Initialization this weekend. Even though the district is moving to PowerSchool for the start of the 2013-14 school year, this process needs to be run on Zangle because Zangle will continue to be the system of record until late this coming summer. Please log out of Zangle today, February 22nd, by 4:00 PM. Zangle will be unavailable beginning at 4:00 PM and will be down for a minimum of 24 hours. Users can check for availability beginning Saturday, February 23rd, at 4:00 PM. Although Zangle access cannot be guaranteed this weekend, every effort will be made to minimize system downtime. On Monday, February 25th, you will be able to enroll students in your 2013-14 track. It is very important that you print and read the New Year Init document (PDF)for complete details. Information in this document should be shared with anyone at your school that enrolls students. If you have any questions, please contact the IT Help Desk at 619-209-HELP (4357). Thank you. New Year Init Is This Weekend!  02/22/2013 - 07:33  The IT Department will run Zangle New Year Initialization this weekend, February 22nd. Even though the district is moving to PowerSchool for the start of the 2013-14 school year, this process needs to be run on Zangle because Zangle will continue to be the system of record until late this summer.  You will be able to enroll students in your 2013-14 track on Monday, February 25. It is very important that you print and read the New Year Init Document (PDF) for complete details. Information in this document should be shared with anyone at your school that enrolls students. Topics include: What is New Year Initialization? What is copied? What is not copied? What do I need to do After February 25th? Important dates Where to get Help Logging into Your Future Track Notifying IT that You Checked Your Track Setup Enrolling Students (February – July) Please note that Zangle will be unavailable beginning at 4:00 PM on Friday, February 22nd. All users will be asked to log out of Zangle before leaving work on February 22nd and the system will be down for a minimum of 24 hours. Users can check for availability beginning Saturday, February 23rd at 4:00 PM. Although Zangle access cannot be guaranteed on this weekend, every effort will be made to minimize system downtime.  If you have any questions, please contact the IT Help Desk at 619-209-HELP (4357). Thank you. Get Ready! - New Year Init runs soon - Zangle Unavailable After 4PM, Friday, February 22nd  02/14/2013 - 07:51  This is a reminder that Zangle New Year Initialization will run at the end of next week, on Friday, February 22, 2013. Even though the district is moving to PowerSchool for the start of the 2013-14 school year, this process needs to be run on Zangle because Zangle will continue to be the system of record until late this coming summer. Having students' current Home Address and any current Boundary Exceptions entered correctly is critical when creating a future year enrollment record and perhaps moving students into their next level school. Important: Schools should do two things to help assure that this process works properly for their students: Home Addresses – Please run the Enrollment Query Writer report, *Student Address Check. This will list any student without a valid district Geocode or a valid out-of-district address. Please check and correct any student addresses that appear on this list. When students are moving to another school in the new year, the New Year Init process often determines the school by using the student’s home address. If the student’s address is not valid, the process is unable to create a record for the student. Remember that real street addresses must be entered and that P.O. Boxes are not valid. In situations where there is no home address or the home address cannot be entered, the address of the school should be used. If a student’s address does not validate and you feel that is in error, please contact the ITSS Help Desk at (619) 209-HELP (4357). A support ticket will be created and the address will be added to the valid address file in Zangle. Boundary Exceptions – Please run the Enrollment Query Writer report, *Non-Resident Students without Boundary Exceptions to identify students who need boundary exceptions added or extended. (When running this report, you will be prompted to enter your school code. Make sure that you enter the entire 5 character code (e.g., 0003A for Adams Elementary)). Remember that non-resident students attending your school should have an open (current) boundary exception. The IT department makes some global corrections to keep these accurate and current, but most boundary exception updates must be made by the sites. Non-resident students without an open boundary exception will not be kept in their current school’s feeder pattern. For more information about boundary exceptions, see Knowledgebase Article #57. See the list of boundary exceptions in the Enrollment Handbook or the Boundary Exceptions Codes job aid. Faculty Status Records: Please make sure faculty status records are closed for staff that no longer work at your school. This will prevent New Year Init from creating 2013-14 records for them at your school. For further details regarding New Year Initialization, the IT Dept will soon be publishing a revised New Year Init job aid for the coming year. We will send Zangle Power Users the link once it is posted. Information in this document should be shared with anyone at your school who enrolls students. And please note that Zangle will be unavailable beginning at 4:00 p.m. on Friday, February 22nd. All users will be asked to log out of Zangle before leaving work on February 22nd, and the system will be down for a minimum of 24 hours. Users can check for availability beginning Saturday, February 23rd at 4:00 PM. Although Zangle access cannot be guaranteed on this weekend, every effort will be made to minimize system downtime. Elementary Cycle 2 Standards-Based Report Cards Processing  02/11/2013 - 10:54  2012-13 SBRC DATES: Review 2011-12 Revised Administrative Circular #62 from July 25, 2012 for information about the SBRC reporting dates for this year (2012-13). Pay especial attention to the “Deadline for Grade Entry” dates, as the marks must be entered and verified by that date. IT reviewed the dates that are in the database, and for some non-charter schools, changed the dates that were there as they did not conform to the deadline. For schools on the district Traditional calendar, the end date for the second reporting period (Cycle 2) is March 1, 2013; the deadline for marks to be entered and verified is March 11, 2013. For Single Track Year-Round schools, the report period end date is March 15, 2013, and the deadline for verified marks is March 25, 2013. Your school may set the mark entry deadlines a bit earlier (but not later) than those dates to allow time for verification and changes. CYCLE 1 MARKS COPIED FORWARD: IT copied forward marks from Cycle 1 to Cycle 2 late in the day on Thursday, Feb. 7, 2013, for schools on a traditional calendar.  IT will copy marks late in the day on Wednesday, Feb. 20, 2013, for schools on a year-round calendar. Marks will only be copied forward if the student is at the same school in the same course (E1-Mis not the same as E1-SM) with the same teacher, and the teacher is not one of the placeholder teachers. EXPECTED OPL MARKS FOR CYCLE 2: Remember that teachers should not enter or change any mark for the Expected OPL (EL.XOPL). IT will load the mark from the English Learner data when the Cycle 1 marks are copied forward. NOTES: Remember that district policy is to have report card “Notes” turned Off. REPORT SETTINGS: Make sure that whoever will actually print the report cards is in the Elem. SBRC permission set. IT will refresh the standard district report settings for the report card late in the day on Wednesday, Feb. 27, 2013. The report settings will only be pushed to people in that permission set. CONTACTS: Remember to turn on the Elem. SBRC flag for all contacts who are to receive a report card. IT will again periodically update this flag for each student’s primary contact. TUTORIALS: The IT Training Team has produced a set of SBRC tutorials for both Elementary Power Users and for Teachers. Go to the eLearning webpage to watch any or all of these instructional tutorials. For policy questions about SBRCs and marks, please contact Robert Grano’s office at (619) 725-7260. For questions about Zangle, please contact the ITSS Help Desk at (619) 209-HELP (4357). Thank you. IT Secondary Grade Request Form – 1st Semester S-Track - YOUR RESPONSE IS REQUESTED  02/04/2013 - 09:06  IMPORTANT: Please read this form carefully and reply to Jean Gallenson by 5:00 PM on Tuesday, February 5, 2013.  A reminder went out on 12/6/2012 regarding marks, uploads and report card dates for 1stand 2nd semester 2012-13. Below this form explains the responsibilities for both the Sites and IT on processing S-Track 1st semester marks. Please print and read in its entirety. The following IT Secondary Grade Request Form must be completed by all sites that have grades/marks in Zangle: =======================================================================================================================  Upload and Report Card Parameters Input Form  School Name: ____________________________________ Location Number: ________ Site Tech name: _______________________________________________________________ Site Tech phone number, including area code and extension: ____________________________ Site Tech fax number, including area code: __________________________________________ Site Tech e-mail address: ___________________________________  Date you expect marks to be posted to Zangle history: ____________ (MM/DD/YYYY) (Must be posted by 3 pm, February 12, 2013)  Zangle Term Code _____(Ex: S1, Q2, Q4S, X3S etc) Charter School _______ (Yes or No)  (District office will be absorbing the cost of printing and mailing report cards) 1.      Do you want IT to print your report cards? ______ (Yes/No)   2.      Do you want the district to mail report cards to parents? __________(Yes/No)   Note: Please keep in mind that if your school has students with part-time enrollments at another school (e.g., iHigh), you must let the district print your report cards. Zangle report cards will only include your school’s courses.  3.      Do you need an Office and/or Counselor copies?                (Yes/No) If yes, in what order?  Please enter (A, C, G, or NA) (Alpha, Counselor, Grade, Not Applicable) Office Copy      _________ Counselor Copy __________ All School copies will be delivered to your site by school mail.   IMPORTANT: Please read this form carefully and reply to Jean Gallenson (jgallenson@sandi.net) by 5:00 PM on Tuesday, February 5, 2013.    Site responsibility:  Complete form above and respond to Jean Gallenson by 5:00 PM on Tuesday, February 5, 2013. Run Mark Processing to post your marks to history in Zangle by 3:00 PM on Tuesday, February 12, 2013. Send an e-mail to Jean when your post to history has successfully completed and is correct by 3:00 PM on Tuesday, February 12, 2013. Optional: If IT is not printing SIS report cards for you, then print your report cards from Zangle. Please keep in mind that if your school has students with part-time enrollments at another school (e.g., iHigh), you must let the district print your report cards. Zangle report cards will only include student marks for courses taken at your school. IT responsibility:  Verify that e-mail responses have been received from all sites that have secondary grade levels and are accurate.   Prepare the SIS report card job.   Process uploads to verify the transfer of marks from Zangle to SIS and notify sites of any errors.   Process the SIS report card job.   Print and distribute report cards. Dates of Printing and Delivery of Report Cards: Hand-out report cards and site-copies will be available for pick up or given to the mail room for truck distribution to sites by Wednesday, 02/20/2013. Mailer report cards will go to the mail room by Tuesday, 02/19/2013. Mailer report cards should go to the post office by Wednesday 02/20/2013. Students should begin to see mailer report cards by Thursday, 02/21/2013. IT Secondary Grade Request Form – 1st Semester T-Track - YOUR RESPONSE IS REQUESTED  01/11/2013 - 09:30  IMPORTANT: Please read this form carefully and reply to Jean Gallenson by 5:00 PM on Monday, January 14, 2013.   A reminder went out on 12/6/2012 regarding marks, uploads and report card dates for 1stand 2nd semester 2012-13. Below this form explains the responsibilities for both the Sites and IT on processing T-Track 1st semester marks. Please print and read in its entirety. The following IT Secondary Grade Request Form must be completed by all sites that have grades/marks in Zangle: =======================================================================================================================  Upload and Report Card Parameters Input Form  School Name: ____________________________________ Location Number: ________ Site Tech name: _______________________________________________________________ Site Tech phone number, including area code and extension: ____________________________ Site Tech fax number, including area code: __________________________________________ Site Tech e-mail address: ___________________________________  Date you expect marks to be posted to Zangle history: ____________ (MM/DD/YYYY) (Must be posted by 3 pm, January 30, 2013)  Zangle Term Code _____(Ex: S1, Q2, Q4S, X3S etc) Charter School _______ (Yes or No)  (District office will be absorbing the cost of printing and mailing report cards) 1.      Do you want IT to print your report cards? ______ (Yes/No)   2.      Do you want the district to mail report cards to parents? __________(Yes/No)   Note: Please keep in mind that if your school has students with part-time enrollments at another school (e.g., iHigh), you must let the district print your report cards. Zangle report cards will only include your school’s courses.  3.      Do you need an Office and/or Counselor copies?                (Yes/No) If yes, in what order?  Please enter (A, C, G, or NA) (Alpha, Counselor, Grade, Not Applicable) Office Copy      _________ Counselor Copy __________ All School copies will be delivered to your site by school mail.   IMPORTANT: Please read this form carefully and reply to Jean Gallenson (jgallenson@sandi.net) by 5:00 PM on Monday, January 14, 2013.    Site responsibility:  Complete form above and respond to Jean Gallenson by 5:00 PM on Monday, January 14, 2013. Run Mark Processing to post your marks to history in Zangle by 3:00 PM on Wednesday, January 30, 2013. Send an e-mail to Jean when your post to history has successfully completed and is correct by 3:00 PM on Wednesday, January 30, 2013. Optional: If IT is not printing SIS report cards for you, then print your report cards from Zangle. Please keep in mind that if your school has students with part-time enrollments at another school (e.g., iHigh), you must let the district print your report cards. Zangle report cards will only include student marks for courses taken at your school.   IT responsibility:      Verify that e-mail responses have been received from all sites that have secondary grade levels and are accurate.     Prepare the SIS report card job.     Process uploads to verify the transfer of marks from Zangle to SIS and notify sites of any errors.     Process the SIS report card job.    Print and distribute report cards. Dates of Printing and Delivery of Report Cards:  Hand-out report cards and site-copies will be available for pick up or given to the mail room for truck distribution to sites by Thursday, 02/14/2013. Mailer report cards will go to the mail room by Wednesday, 02/13/2013. Mailer report cards should go to the post office by Thursday 02/14/2013. Students should begin to see mailer report cards by Saturday, 02/16/2013. Zangle Secondary School Marks, Uploads, and Report Card Dates  12/06/2012 - 15:18  The IT department has received many inquiries in regards to semester marks. The dates below are informational only; no action is needed from your site at this time. No Charge for Postage - This school year, as was done last year, schools will not be charged for postage to mail secondary report cards. IT Email Notification - As in previous years, as each semester comes to a close, the site tech (Power User) at your school will receive an e-mail from the IT Department requesting specific information about your mark processing, uploads, and report cards. If the site tech (Power User) does not receive an e-mail within two weeks of an end of each semester, they need to contact IT Support. Note – Traditional: 1st Semester ends 1/25/13 and 2ndSemester ends 6/11/13           Year Round: 1st Semester ends 2/8/13   and 2nd Semester ends 7/19/13 1st Semester Action Required Traditional Tracks 1st Semester Year Round Tracks 1st Semester Complete Upload and Report Card Parameters Input Form and respond to the IT e-mail. January 14, 2013 January 28, 2013 Run Mark Processing to post your grades to history in Zangle by 3:00 PM. January 30, 2013 February 12, 2013 Send an e-mail to IT by 3:00 PM when your post to history has successfully completed and is correct. January 30, 2013 February 12, 2013 Mailer report cards will go to the mail room by February 13, 2013 February 19, 2013 Hand out report cards, and site copies will be available for pick up or given to the mail room for truck distribution to sites by February 14, 2013 February 20, 2013 Mailer report cards should go to the post office by February 15, 2013 February 20, 2013 Students should begin to see mailer report cards by February 16, 2013 February 21, 2013 2nd Semester Action Required Traditional Tracks 2nd Semester Year Round Tracks 2nd Semester Complete Upload and Report Card Parameters Input Form and respond to the IT e-mail. May 28, 2013 July 05, 2013 Run Mark Processing to post your marks to history in Zangle by 3:00 PM. June 14, 2013 July 23, 2013 Send an e-mail to IT by 3:00 PM when your post to history has successfully completed and is correct. June 14, 2013 July 23, 2013 Mailer report cards will go to the mail room by June 25, 2013 July 25, 2013 Hand out report cards, and site copies will be available for pick up or given to the mail room for truck distribution to sites by June 26, 2013 July 26, 2013 Mailer report cards should go to the post office by June 27, 2013 July 29,2013 Students should begin to see mailer report cards by June 28, 2013 July 30, 2013 If you have questions about Zangle Mark Reporting or report cards, please contact the IT Help Desk at 619-209-HELP. Thank you. December Zangle Training Calendar  11/29/2012 - 08:13  Click to go to the December Zangle Training Calendar. To register for classes in ERO, please click here. If you have any questions, please contact the IT Help Desk at (619-209-HELP/4357). Thank you. New Communication Type for SART Meeting  10/03/2012 - 07:08  Effective Thursday, October 4, 2012, a new Communication Type will be added to Zangle for the purpose of tracking a SART Meeting with students. Schools should enter the SART Meeting record into Zangle Communications to track team meetings with students and parents. Additional information about School Attendance Review Team (SART) can be found on the School Attendance Review Board (SARB) web site. If you have questions about the SART Meeting Communication Type, please contact Sofia at the School Attendance Review Board (SARB) at (619) 725-7299. If you have questions about Zangle, please contact the IT Help Desk at (619) 209-HELP (4357). Thank you. Approximately 1200 students were no-show dropped by IT  09/12/2012 - 08:19  Last night the IT Department no-show dropped 1,220 students who have not attended school yet this year. Any student who was marked Unverified Absence (A) for all scheduled periods from September 4, 2012 through September 11, 2012 or was without a schedule was dropped by IT. What you need to do now: If you have not done so, read the No-Show Drop Guide (PDF). If these students show up at your school, re-enroll them (find them in the district search) and delete the no-show record created by IT. Run the *No-Shows—Dropped by IT report to see which students were no-show dropped by IT. This is a Query Writer report in the Enrollment module. This report might give multiple lines per student; it is designed to list all of the contacts for each student. This way you can follow-up and contact the no-shows if necessary. Note: You must change the system date to 9/3/12 before running this report. Otherwise you will get a message that says “Query did not return any rows,” or you will not get complete results. (You can also run the *No-Shows—Dropped by School report to see the students your school dropped.) If you have questions about any of the information in this email or about using Zangle, please contact the ITSS Help Desk at their new number, (619) 209-HELP (4357). Thank you. September and October Training Calendars Posted  09/11/2012 - 07:33  The Zangle and PeopleSoft training calendars for September and October have been posted. Please click the corresponding link above to see each one. Important! - Please read the No-Show Drop Guide today  09/07/2012 - 10:07  The IT Department is going to No-Show Drop students on Tuesday, September 11, 2012 at 5:00 pm. Any students who were marked Unverified Absence (A) for all scheduled periods from September 4 through September 11 will be No-Show dropped by IT. Any students without a schedule will also be No-Show Dropped.  IMPORTANT! There are some things that you need to handle at the school before IT runs the process to drop No-Shows. Please read the No-Show Drop Guide (PDF), which describes what IT is going to do, outlines what you need to do at the school, and provides answers to general questions. Please pay specific attention to page 4. The contents of the guide are listed below. Overview (p.1) What is IT going to do? (pp.2-3) Drop any no-show students (9/11/12) Delete schedules for the no-show students Example of what you will see in Student Editor Change no-shows entered incorrectly by schools What do schools need to do? (p.4) Schedule any unscheduled students Drop the no-show students who will not be part of IT’s process Be aware of the students who were no-show dropped by IT Questions and Answers (pp.5-6) If you have questions about any of the information in this email or about using Zangle, please contact the ITSS Help Desk at (619) 209-HELP (4357). Thank you. Submit Your Case Via Remedy Web  09/04/2012 - 08:29  The IT Help Desk is experiencing a high volume of calls. If you are unable to hold for an agent, we invite you to submit your case directly to us via https://remedy.sandi.net/remedy. For instructions on how to use Remedy Web, see How To Use Remedy Web. If you call us and have also submitted a case in Remedy for the same issue, please inform our agent to avoid duplicate cases. **IMPORTANT REMINDERS FOR ALL ENROLLMENT STAFF ON THE “THREE PREVIOUS” FIELDS**  08/30/2012 - 12:15  It is that time of year again. By September 25, please ensure that the Three Previous information (previous school/district/state ID) is accurately completed for all students new to the district. This will ensure that no errors are made in assigning state IDs (SSID), a critical requirement for all state assessments and mandated reports. For step-by-step instructions on the Three Previous fields, including how to run a Zangle report to help you with this task, please refer to page 20 of the Zangle CALPADS Handbook, *CALPADS 8 – Three Previous. Important reminders: 1.   Previous State ID (SSID). Enter a 0(zero) only when the student has never been enrolled in any California school before or the SSID cannot be located. 2.   Previous CA District. Type the name of the most recent California District the student attended. If the student’s previous school was a private or parochial school, enter PRIVATE. If the school was outside of the United States, enter OUT OF COUNTRY. If the school was outside of California (but within the US), enter OUT OF STATE. If the school was a public school preschool in California, enter the name of the district. Note: Only enter N/A if the child never attended any school or pre-school before today. Do not enter a 0 in this field. 3.   Previous School. Type the name of the latest California school or pre-school from which the student is transferring. If the student never previously attended another California school or pre-school, enter the name of the most recent school or pre-school from which the student is transferring. Note: Only enter N/A if the child never attended any school or pre-school before today. Do not enter a 0 in this field. Please contact Cathy Nunez (cnunez@sandi.net, 619.725.7374) if you need any help or have questions about completing this task. IT Help Desk’s Extended Hours for Opening of School  08/29/2012 - 08:42  Beginning today, Wednesday, 8/29/12 through Friday, 9/7/12, the IT Help Desk will be open from 6:30 AM until 5:00 PM. We will also be open on Saturday, 9/1/12 and Saturday, 9/8/12 from 8:00 AM until 12:00 Noon. Please call us at 619-209-HELP (4357). We look forward to assisting you. Opening of School Reminders  08/27/2012 - 14:24  Who do I call for help? ITSS Help Desk is available to assist you with questions or issues you may encounter. Please contact us at 619-209-HELP (4357), Monday – Friday, from 7:00 AM to 5:00 PM. Documentation is available to help you with the various issues and tasks involved with opening of school. These guides can be found on the Zangle Training website, under Job Aids: Opening of School Guide for Power Users, No-Show Drop Guide, Submitting Daily Student Counts. Master Schedule: Please make sure your master schedule is ready for opening of school. For help with your master schedule, please refer to the Learn and Download page on our Zangle Master Schedule Website and the Master Schedule online tutorials. Zangle Remote App: All users will now use Zangle Remote App to launch Zangle. There is a Job Aid explaining how to use the Zangle Remote App. Students without Schedules: Verify that you have no unscheduled students. There are a variety of ways to identify students with no classes in their schedule. Note: Use the dynamic groups to filter Zangle reports (using the Select tab). You can also filter by the dynamic groups in banner applications: Unscheduled Period Report (Scheduling module) Students with no schedules (Dynamic group) Students with no course requests (Dynamic group) Unscheduled Course Request Report (Scheduling module) Students with unscheduled course requests (Dynamic group) Track Editor will be locked on Friday, August 31, 2012. All changes to your track configuration and setup must be completed by 4:00 P.M. on this date. Be sure that all of your bell schedules have been set up, “Count Passing” is set, a default bell schedule has been selected, and each day has the correct bell schedule assigned. Be sure that your cycle days have been correctly assigned and locked. Be especially careful to check cycle days following holidays or other non-standard days (such as “test days”). If you change any cycle days, be sure to Recalculate your calendar, and check the results! Remote Transfer is available to enroll a student who is at your school (yet still enrolled at another school). After Friday, September 7, 2012, Remote Transfer will be disabled. Bell Schedules must be defined and assigned to the appropriate days in the track calendar. The Track Editor will be locked on Friday, August 31, 2012. Please be certain that you have identified a default bell schedule for your track. Check that “Count Passing” is turned on for all periods except for one Lunch time. Cycle Days must be defined and assigned to the appropriate days in the track calendar. The Track Editor will be locked on Friday, August 31, 2012 so the cycle days must be accurate before that date. Cycle Days should typically be locked in the track calendar, especially for days after holidays or after days when your school is not in session. Be sure to check that the school days following holidays or non-standard days got set correctly. Credit Distribution Report: Run the Credit Distribution report to ensure that the correct number of credits will be awarded for each term! If there were problems last year, the problems may still exist unless your school made a new master schedule. Enrollment Start Date: Remember to use your track’s Year Begin date as the enrollment start date. For most schools and tracks this will be Monday, September 3, 2012. IT will be running a process over the weekend of September 1, 2012 to update enrollment start dates. Schedule Start Date: Student schedules must start (and end) on days when students are at school. Use your track’s Term Begin date as the student schedule start date for students who will start class on the first day of school. For most schools and tracks this will be Tuesday, September 4, 2012. Food Service PIN on student locator cards Reminder:  Middle and High Schools must include the Food Service PIN on student locator cards. The Student Food Service PIN will be available in Zangle on August 28th, this will include students enrolled in Zangle as of 8/17/2012.  Training Calendars Click to see the August & September Zangle Training Calendar. Click to go to the PeopleSoft Calendar Webpage.   To register for classes in ERO, please click here.        If you have any questions or comments, please contact the IT Help Desk at (619) 209-HELP (4357). Resident Students Enrolled Elsewhere Report  08/24/2012 - 07:41  Effective Monday, August 27, 2012, a new report will be available for Zangle users. The report lists all grade-appropriate students who reside in a school’s boundary and do not attend the school. It does not include students attending private school or non-district charter schools. Students are also included on the report if they reside in an Optional Area and do not attend any of the schools in that area. The *Resident Students Enrolled Elsewhere report will be available under Enrollment, Reports, Student Query Writer. When the report is run a prompt will appear for the desired grade level(s). Enter the grade level(s) or use the All checkbox to get all grade levels appropriate for the school. The results of the report will appear in Excel. NOTE: Please send any communication you propose to send out to homes using this report to the Director of Communications, Linda Zintz, at lzintz@sandi.net (619) 725-5568 for approval first. If you have any questions regarding school boundaries, please contact the Boundaries Office at (619) 725-5668. If you have questions about the output of the report, please contact Sarah Hudson, Demographer at (619) 725-7369. If you have technical questions about running the report in Zangle, please contact the IT Help Desk at their new number, (619) 209-HELP (4357). Thank you. Enter the Home Language Survey information for Kindergarten students   08/23/2012 - 11:37  This message is being sent on behalf of the Office of Language Acquisition about the Home Language Survey (HLS). Many students, especially those in kindergarten, do not have HLS data in Zangle. If students do not have HLS data in Zangle, pre-coded CELDT labels for those students will not be available for your site and you will need to hand-grid the demographic information for each test booklet. Please run the *Missing Home Language Survey Data report in Student Query Writer to see which kindergarten students are missing HLS information at your school. Please enter the HLS information for these students by the end of the day on Friday, September 14, 2012. 1. IMPORTANT! All Elementary schools need to enter the Home Language Survey information for Kindergarten students, including those students who were previously enrolled in Zangle for Pre-K. 2. Please review these six key points about the Home Language Survey. Schools may also wish to run the Student Query Writer report, *Home Language Survey Information, to see HLS information for other students at your school. Effective Friday, August 24, 2012, the IT Department will remove any Home Language Survey information mistakenly entered for actively enrolled Pre-K students. In addition, IT will remove the Home Language and Primary Language for actively enrolled Pre-K students. If you have any questions regarding the Home Language Survey, please call Bonnie Doherty at 619-725-7264. If you have questions about using Zangle to enter information, please contact the IT Help Desk at (619) 209-HELP (4357). Thank you. Transitional Kindergarten  08/17/2012 - 14:14  In accordance with the Kindergarten Readiness Act, students who turn 5 years old between Nov. 2 and Dec. 2, 2012, will be enrolled in a Transitional Kindergarten Program for the school year starting on September 4, 2012. For more information, please read the Transitional Kindergarten job aid: Sandi.net/Zangle > read & learn > job aids > Transitional Kindergarten. OVERVIEW 1. Transitional Kindergarten students will be enrolled in the school’s Primary T or S track in Zangle. Their grade level is K, just as regular kindergarten students. However, they will be scheduled into a different course from the regular kindergartners, ETK-Transitional Kindergarten. 2. If the Transitional Kindergarten student will not be attending his or her neighborhood school, a Boundary Exception for this student must be created. Transfer Type is Transitional Kindergarten. 3. A Zangle Program History record (Transitional Kindergarten) is automatically created whenever a Transitional Kindergarten student is scheduled in a ETK-Transitional Kindergarten class in Zangle. This is the program symbol from the Wingding font:  4. A new dynamic group has been created by district IT programmers to help filter out just the Transitional Kindergarten students in reports and Banner Applications: *TransKinder. 5. There is also a new Query Writer report in the Enrollment module: *Transitional Kindergarten Students. For questions regarding Transitional Kindergarten, please contact the Early Childhood Education Program. For Zangle questions, please contact the IT Help Desk at 619-209-HELP/4357. Zangle Secondary Summer School Marks, Academic History, Uploads, and Report Cards – Reminders!  08/14/2012 - 07:51  Here is your friendly reminder for grade week (originally sent on 7/2/2012, click here for details). Summer Marks Upload Processing Run Mark Processing and Post Marks to Academic History by noon on the last day of each Summer School session. Send an e-mail to Jean Gallenson at jgallenson@sandi.net indicating that your marks have posted to history and they are ready for upload. You will receive an e-mail within a couple of hours with regard to the status of your upload. If you need to leave and you have not yet heard from Jean, be sure to send an emergency phone number where you or someone from your site can be contacted. Latest dates to post marks to history and send Jean an e-mail: by 8/17/2012 Noon. Make sure that Jean has a phone number where someone can be reached if there are any problems. Copying Marks from the Summer Database to the Main Database Once the uploads are done on 8/17/2012, IT will run a process that will copy the marks from summer school 2012 back to the main database. ONLY marks from this year’s summer school will be copied; marks from any other term or year will be DELETED. Grade Suppression and GPA processing Following the copy of the summer school marks, over the weekend of Aug. 17, IT will run the grade suppression process for students who had any marks copied from the summer school database. IT will also delete the cumulative GPAs for these students so that Transcripts will not show GPAs that don’t include summer marks. NOTE: ANY and ALL students who have ANY mark from this summer school will have their cumulative GPAs deleted. This includes the high school students whose marks were previously copied on Aug. 3. If you recalculated cumulative GPAs after Aug. 3 for students who had summer marks, you will need to do the recalc again, on Monday, Aug. 20. If you have questions about Summer School Mark Reporting or about Academic History, please contact the IT help desk at (619-209-HELP/4357). Thank you. August and September Zangle Training Classes  07/23/2012 - 14:38  The IT Training team has opened August and September Zangle training classes in ERO. Please register for all Zangle and PeopleSoft classes using ERO. If you have any questions, please contact the ITTS Help Desk at (619-209-HELP/4357). Thank you. SBRC Report Settings - Elementary Schools  07/17/2012 - 13:02  If your school has new or different staff members who are now responsible for printing the Standards-Based Report Card (SBRC), make sure they have been added to the “Elem. SBRC” permission set in Zangle Front Office. Only people who are assigned to this permission set can print these report cards, and they’re the only people who get the district’s standard report settings for the SBRC. IT will refresh the report settings for the SBRC at 5pm on Wednesday, July 18. If any of your staff need to print the SBRCs, make sure that they are added to the “Elem. SBRC” permission set before that time. If you have questions about Zangle, please contact the ITSS Help Desk at (619) 209-HELP (4357). Thank you.