What's new in the Summer School Handbook?

Link to Error Checking Handbook updated

Telephone number for contacting Special Ed was corrected thoughout the entire document.

Configuration of Course 8010 at High Schools was expanded and clarified, explaining that attendance is taken in this course if it appears in Periods 1, 2, 3, or 4, but attendance is not taken if this course appears in Period 5.

A note was added explaining that the Remedial program is assigned to any high school student who only is scheduled for course 8010.

A note was added explaining that mark reporting for course 8010 is not handled with the standard Mark Reporting process.

The Exit Code on page 107 was corrected: when withdrawing a student from Summer School, use the following exit code:

SS/Intersess/Ext Day/OCILE

Mark Processing screenshot on page 140 changed to indicate that most schools would choose Summer Final as the Report Point and that choosing the incorrect Report Point would result in marks not posting to history.

Because this handbook is also used for Intersession 1 during the summer by year-round schools, the two groups that were added for these schools by IT to filter students with course requests for the summer and to filter students scheduled for courses during the summer, SICRSREQ and SISTUSCH, are referenced whenever the corresponding summer school groups are discussed.

Contact information updated on Page 2.

There are now separate instructions for High Schools to generate the attendance report that needs to sent to the Summer School office on the first three days of summer school. (Pages 90 - 93)

Paragraph added to the bottom of page 97 explaining why a student might have more than one program (indicated by a character from the Windows Wingding font) listed during Summer School.

Page 108 added to explain what to do if a Behavior incident needs to be added to Zangle.

Section V added (Mark Reporting), including specific instructions for notifying IT when each school is finished processing marks and then waiting for verification email from IT (page 140).

Draft of Mark Reporting section removed until final version could be approved by all pertinent parties.

Directions for running a Class Rosters with Programs report added to page to page 101 of the handbook. (page 107 of the pdf)

Page 32 of the handbook describes different scenarios that require a student to be enrolled in summer school. It was discovered that the information described in the fourth scenario was unclear about when to enroll a student into the current T-Track and when to enroll a student into to next year's T-Track as well as wrong about what an IT process would do.

Therefore, the incorrect information needed to be corrected and the unclear information needed to be made clear. To accomplish this, the fourth scenario was broken into two different scenarios (now scenarios four and five) and the IT process described is what actually happens.

Special Ed contact telephone number corrected. (Number listed in version 4.2 was their fax number.)

Draft of a complete rewrite and expansion of Summer School Mark Reporting procedures with full-blown directions and screen shots instead of referring users to regular Mark Reporting handbook. This section will be edited and refined before Summer School Marks are due.

Corrected the Retained entry on page 94 so it reflects the correct grade range: 2-8 instead of 2-9.

Lots of changes throughout document to reflect policy changes for Summer School 2008:

• Much easier procedure for reporting to Summer School and Special Ed offices the first few days of program.
• Most high schools offering only one summer session: thus courses lasting only two hours (instead of four) at these schools. Therefore, students could take up to two courses at a time.
• IT automating program enrollment procedure for grades 1 - 12, but schools need to verify that student in the right program.
• Retained 8th graders attending summer school for only four hours (not five) this year.

Directions for teachers, after page 146 until the end of the document. Lots of little details concerning login, using a Mac, taking attendance at a Middle School, taking attendance for retained eighth graders, and submitting marks.

Reporting to Summer School Office on Days 1 - 3, begining on page 106. Steps C & D on page 107 were corrected to accurately report numbers. Steps G - N were modified to instruct one possible ways of adding gridlines to the report.

Screen shot with steps describing mark processing.

Reminders to schools with UR-Tracks that they need to configure the Monthly Hours Attendance report slightly differently from the way its done in a U-Track.

A remnant step was removed from the Instructions for Teachers to Submit Marks to more accurately reflect the current procedure.

Page 2, Under "Contact Information," had email addresses added for Special Ed contact and available Course contact.

Page 103, "Using Student Attendance History" has screen shots added, demonstrating how to R-click to post attendance for multiple periods at one time.

Page 74, "Changing A Student's Schedule" has the missing Step D now printing properly.

A new 9-page section, starting on page 31, was added to the "Assigning Courses To Teachers" section to include information for setting up the Master Schedule in UR-Tracks, tracks with 6-periods days to accomodate the 5-hour instructional Summer School day of retained 8th graders.

Novell password information was updated on page 9.

The Assigning Zangle Permission screen shots were updated on pages 15 and 16 to accurately reflect the screens in a newer version of Zangle.

Step 5 of Step G of the Enrollment process on page 41 had a note added to anticipate the need to bump up the grade one grade level.

Summer School contact information added to page 2.

Enrollment screenshots updated to reflect the Zangle Enrollment process change when Zangle was updated to version 2006.2 in March.

Because the Summer School program is no longer under Extended Learning Opportunities but under the Summer School Department due to a reorganization that took  place in the fall, any reference to Extended Learning or ELO throughout the entire handbook was changed to Summer School Department and the corresponding telephone numbers were updated.  

The Summer School dates were updated to the actual dates in June and July, 2007 on page 1 in the directions for teachers at the end of the handbook.